What's New with HSS
We continually add new features to HSS.
Download the most recent HSS setup program by clicking here.
HSS Update History.
June 28, 2017 Version 3.2017.0628
AHA results export: AHA export will now use the AHA no.
value in a rider's record if provided, otherwise it will use the
Association No. field.
Champ Chart Tool: Resolved problem where the TopN field
was not visible on displays with font setting set to a high (150%)
Entry editor: USEF status check will now highlight in red
owner, rider, trainer if the USHJA status from usef indicates "Charge Non
Reports: Stall usage by stable with trainer line height
reduced by truncating the horse/owner text on each row. This reduces the
length of the report by about 30%.
Reports: Added new report "Payments by trainer" to
reports explorer\Show\Financial. The report lists payments grouped by
trainer and payment type.
Online add/scratch: Resolved problem where an add scratch
request could not be processed if the rider's age group was null.
USEF Lookup - People: The ASHA number if known to USEF
will now import into the ASHA field in people records when merging /
replacing data using the
USEF lookup feature in people editor.
USEF Lookup - Horses: The breed registry number, if known
to USEF, will now import into the Breed Reg No field in horse editor when
merging data using the USEF lookup feature in horse editor.
June 2, 2017 Version 3.2017.0601
HSS has a new results export feature available
to export class results in Cheval Quebec format.
The new export is available by clicking "Cheval Quebec" on the main HSS menu.
The wizard provides the usual class selection and filtering
A feature to convert show division names to Cheval Quebec results
division names is provided.
The default cross reference is built in, however the user can also
specify a different cross reference file if desired.
The cross reference file must meet the following specifications:
Two columns in the spreadsheet.
The first column is the division name to convert from
(the division name used in the show),
the second column is the division
name to use in the Cheval Quebec export file.
The first row must be a column header row - IE: just
the name of the column.
EG: ShowDivisionName and ExportDivisionName
The file should be in TAB delimited TEXT format. This
is easily created with Microsoft Excel.
When saving your cross reference file from an Excel
spreadsheet, pick TAB
delimited format in Excel as the file type you are saving your
Class editor: Prize group drop down now supports
incremental search based on the prize group name
Division Editor: Class defaults tab / Prize group drop
down now supports incremental search based on the prize group name
Dressage Tests: New WDAA dressage tests available. Update
your database using File / Update dressage tests.
Equine Canada: EC Export is now more permissive of horse
names that have trailing blanks in EC's data that previously were flagged
as mismatched horse or person name.
Horse editor: USEF lookup will populate the FEI Passport
number if that information is provided by USEF. This will also populate
the FEI NF field with the horse's USEF number.
Reports: New report added
"Reports\Show\Financial\Payments by entry". This report lists payments
grouped by entry and payment type and sorted by date.
Reports: Rider labels are now output for all entries
(except Barn accounts) even if the entry is not entered in any classes.
USEF results export: The "Assoc No" field is now output
in the USEF export file for Owner, Rider, Trainer in the "Affiliate No"
columns IF the association is numeric.
May 27, 2017 Version 3.2017.0520
Database: A problem where the database was not properly
updating to the current DBrev (see DBrev number in Help/About) when
creating a new folder has been resolved.
Division editor: The name of the division is displayed in
the window title so you can easily see which division you are working on.
Champ Chart tool:
New option "Do not print column totals" can be used to print a champ
chart useful for announcers / judges where the division has not yet
finished. Points totals will not be printed so that they can be written
TopN determination modified to better handle ties.
When blank rows are specified, the blank rows continue at the bottom of
the chart rather than starting on a new page.
Reports: "Judges cards - jumper" problem where prize
total and ribbon count were not shown is resolved.
Reports: "Rider labels"- Rider labels now list the rider
and their classes for each entry and the trainer.
Reports: Division Champ Chart (blank). A button has been
added to let you use the Champ Chart Tool instead - The champ chart tool
provides features to populate a champ chart and may be a better choice.
System: HSS installer installs some security certificates
that are missing in Windows 10 Build 1607.
May 7, 2017 Version 3.2017.0507
ASHA Results export: New option to exclude scratched
entries (on by default) allows exclusion of entries that are flagged as
scratched. The class entry count will also exclude scratched entries when
this option is checked.
Class results: Scoreboard import now ensures times are
rounded to 3 decimal places.
Class editor: A new checkbox "Bonus points" has been
Bonus points is used by the champ chart tool when computing division
results to determine if the class should get standard points or bonus
Class editor: A new tab has been added "Online entry
Settings on this tab let you control specific behaviours for the class
when exhibitors submit an online entry to your show.
"Checkbox - Allow exhibitors to select this entry during online entry".
If not checked the class will not be listed during online entry.
You can specify that a specific association (EG: USEF, ASHA, THJA etc.)
number is required to enter the class, and which entities require the
number - IE: Owner, Rider, Trainer.
If you specify that an association number is required, then
HorseShowsOnline will force the user to provide the appropriate
association number before they can submit the entry.
This provides finer control over requiring association numbers than
forcing the requirement for the entire show.
Division Champ Chart Tool:
A new feature provides the ability to compute division results.
The champ chart tool is accessible from the Divisions tab in show
manager. Select a division and click the "Champ Chart" button.
You can also launch the champ chart tool from the "Division champ chart"
item on the main menu in Show Manager
HSS will compute the division results (Champion and Reserve) for the
division based on points.
A screen cast demonstrating how to use the Champ Chart tool is
The champ chart tool lists and flags as included all classes within the
Model classes defined for the show are also listed so that you can
manually include a model class(es) in the computation if desired.
If a model class is defined for the division it is automatically selected
Checkboxes for each class in the division allow you to exclude/include a
Checkboxes for each class allow you to indicate if Bonus points should be
used for the class. The checkbox defaults to the "Bonus Points" setting
in the class record.
Default points values can be overridden if necessary.
Default points are the USEF standard 10, 6, 4, 2, 1, .5
Default Bonus points default to: 15, 9, 6, 3, 2, 1
When computing points, HSS adds the number of points in Over fences
Under Saddle, and Model points are added to the entry's over fences
points if the entry is within the top N (default 4) ranking of over
In order for an entry's total points to include Under saddle and Model
points, the entry must rank within the "Top N" (typically 4) over fences
points within the division.
A setting is provided so that you can change the Top N value for unique
situations. For example, for California split divisions, you may want to
change the TopN value to 8.
A setting is provided for California Split champ / reserve placing.
When this is enabled, HSS will compute a minimum of 2 champions and 2
reserves in the division.
When there are ties for champ / reserve, HSS will attempt to break the
tie based on the entry's Over fences points.
Champ and Reserve are determined based on total points.
When a tie occurs, HSS will look at the separate subtotal of just Over
fences classes for the tied entries to break the tie if possible.
Division Editor: New button "Class proofing report"
generates the class proofing report. The report lists all the classes in
the division along with the class settings.
Division Fees: A new "Billing mode" drop down in division
editor defines how division and class entry fees are charged for the
division and the classes within the division.
The billing mode options are:
- Charge the division fee if ALL classes in the division are entered,
otherwise charge the individual class entry fees.
- Always charge the division fee if ANY classes in the division are
entered, and NEVER charge the individual class entry fees.
Divisions Grid: A new column added "Billing" indicates
the billing mode in effect for the division and its classes.
Dressage scoring: Artistic marks now allow 0.1 increments
rather than 0.5 increments to support changes by FEI in some artistic
Dressage tests: Added new EC, Cadora, and FEI dressage
Entry Editor: Class results tab - Circuit division column
now allows input / selection of circuit division by keyboard input as
well as drop down list.
Horse records: New fields added "Remarks", and "Assoc.
Note". The "Assoc. Note" field is useful for recording things like USEF
JAS date or other membership related notes.
Online Entry Printing: Resolved problem where a blank
online entry OR an entry blank for an entry that was not an online entry
could not be printed if there was no show logo included in the online
entry settings for a show.
Online Entry Settings: Added new tab "Class Settings". A
checkbox for each class allows setting whether the class is visible or
not during online entry.
Invoices: Fee codes are now hidden except for automatic
fees (IE: *Division entry fee, *Class entry fee, *Nomination fee).
People records: New fields added "Remarks", and "Assoc.
Note". The "Assoc. Note" field is useful for recording things like USEF
JAS date or other membership related notes.
Ring Scheduler: The header area of each Day/Ring now
displays the start time in addition to the date and ring name.
Ring Scheduler: When printing class sheets from ring
scheduler, Classes to print can now be selected by scheduled date AND
Reports Explorer - Ring Schedule: A new option in Reports
Explorer / Schedules / Ring Schedule “Hide Entry Counts”. When checked,
the ring schedule will not print the number of entries per class or any
of the summarized entry counts (IE: Under saddle counts etc.).
Reports: Class results (Compact) now includes a points
Points column is the points value computed based on placing.
The points value is computed using standard points values: 10, 6, 4, 2,
For classes flagged as Bonus points, the points values are: 15, 9, 6, 3,
Points are only computed for placings 1 through 6.
The points factor defined in the class record will be included in the
Reports: "Entries - horse owner trainer rider" report now
includes the Breed and Breed Registry Number (if known).
Reports: "Jump order" report has a new column "Fence
Height" which lists the fence height if one has been specified for the
entry in the class results screen. Typically this indicates the
entry is using a different fence height than the default fence height
defined for the class.
Reports: New report "Unscheduled Classes" lists classes
that have not been scheduled in ring scheduler. The report is available
from Ring Scheduler or from Reports explorer in folder Show\Schedules.
Scoreboard export: Classes can now be selected by
scheduled date AND scheduled ring in the Data/Scoreboard export screen.
Show manager: Show manager will now remember your setting
for the "Auto load USEF status when opening an entry" checkbox.
USEF Non Member Fee Analyzer: The analyzer will now
display a person's Remarks and Association Notes fields.
January 27, 2017 Version 3.2017.0127
USEF Non Member Fee Analyzer: Improved recognition of
USHJA non members and improved list filters.
January 25, 2017 Version 3.2017.0125
Equine Canada: Internal EC web service references updated
for compatibility with Jan 2017 Equine Canada web service update.
Entry editor: Icon on the "Scratch" button changed to a
trash bin image.
Fees: A new fee category has been added "USHJA
NONMEMBER". Use this to properly category USHJA non member fees that you
USEF Non Member Fee Analyzer:
A new tool has been added to the USEF menu. The non member fee analyzer
will help you review the USEF and USHJA non member fees that you are
required to charge for. The analyzer acquires the current "Charge non
member fee" information from the USEF web service based on the USEF
numbers recorded for all the owners, riders, trainers related to each
entry in the show. A comparison is provided with exports to Excel and
It is important to understand that a person may be related to multiple
entries, but you should only charge the fee(s) once per person, and NOT
for each entry. The tool should be used only for comparing USEF against
what you have charged. DO NOT assume you have to charge for each entry.
Your mission is to ensure the TOTAL overall fees you have charged equal
what USEF expects.
January 21, 2017 Version 3.2017.0121
Authorize.net: Swiped cards now remove embedded spaces
when sending to Authorize.net to resolve a problem they have with some
cards that have spaces included in the card data.
Credit cards: Point of sale credit card receipts for
JetPay and Authorize.net will now mask most digits in the credit card
number on the receipt.
Entry editor: Adding a new Barn account entry, or
changing an existing entry to a barn account no longer appends SCR to the
Entry editor: Update & Prompt now correctly resets the
USEF status flags when the new entry is loaded.
Horse editor: Horse vaccination date now defaults to Jan
1,1900 instead of the current date.
Reports: New report "Show / Entries / USEF Non Member By
Entry". This reports lists all people that may be considered as
non-members, grouped by entry number. Report filters allow selecting the
USEF number suffixes to include in the report (EG: JAS, Foreign etc).
December 1, 2016 Version 3.2016.1201
ASHA Export: The HorseRegNo field in the export will use
the horse's "Assoc No" field if the horse's "Breed Reg No." field is
blank. Single quotes are no longer removed from fields.
Class editor: New checkbox field "Age verify" added to
indicate if horses in the class must be age verified.
Class results editor: The circuit division column now
allows text entry and auto lookup in the drop down - just type the
circuit division number.
You can also clear the current selection by simply deleting the current
Class results editor: A new "Bulk operations" menu added
that has options to reset the USEF section and the Circuit division field
for all entries in the class.
Division editor: Setting jumper table default in class
defaults now allows full 20 characters.
Dressage tests: TWDAA 2013 – Test level 1, Test 1, WDAA
2013 – Test level 1, Test 2
Entry editor: USEF status now resets when using "Update &
Prompt" and "Update & New".
Entry editor: New payment type "TRANSFER" added in the
Entry editor: When an entry is scratched using the
Scratch Entry button, if the entry is removed from all classes, the entry
name will have SCR and the date of scratch appended to the entry name.
Entry form printing: NEW - Use the "View entry form" from
the HSO menu to print entry forms for any entry in the show. An option is
also available to print a blank entry form.
The entry form is created based on the online entry settings defined for
the show. Make sure you define your online entry settings to use this
The forms that are printed are created on the fly for entries that are
manual entries (IE: Not online entries) using the information currently
in the entry record.
Entries that were received online will print the online entry form
originally submitted by the exhibitor.
Help menu: New option "Send files to HSS technical
support" opens a web browser and connects to the TimeSlice /
HorseShowsOnline file upload system. Use this feature to send large
files (like HSS database backup files) to our technical support
Horse editor: When creating a new horse record, the
Measurement date now defaults to Jan 1, 1900 instead of the current date
Horse editor: New Chip Number field added
Horse editor: New Age Verified checkbox field added
beside DOB field. The checkbox is checked when doing a USEF lookup if the
USHJA USEF data contains "AGE VERIFIED"
Horse editor: The DOB field is highlighted in red if the
Age verified checkbox is not checked.
Horse editor: USEF Microchip number (if available) is
copied into horse record "Chip No" field when using the Merge feature in
the USEF lookup function.
Horse editor: USEF Lookup - Imports chip number if
provided by USEF, Looks for any occurrence of "USHJA REGISTERED" to
determine horse is USHJA registered in case other information is also in
the USHJA field from USEF.
Invoices: In the payments listed on the invoice, the name
of the person making the payment is now included within square brackets.
Online entry settings: A new button lets you print the
online entry settings grid in the "Fee settings" tab.
Reports explorer: Date range for Class labels and Ring
schedule now defaults to the end of the show instead of show start date +
Reports explorer: New report added Show\Entries\Stall
Billing By Stable With. Same as the Stall Billing report but grouped by
stable with trainer instead of trainer.
USEF results export: New USEF 2017 results export
implemented. The new format is effective Dec 1, 2016 at USEF
USEF numbers: As of Dec 1, 2016 USEF requires a code if
no USEF number is provided. The USEF suffix dropdown beside the USEF
number field has been updated with the new codes from USEF:
"JAS" - joined at show
"SP" - paid show Pass fee
"F" - Foreign
"EC" – Equine Canada members
"EX" - If the competitor is in a class that is EXEMPT
from a SHOW PASS fee and they are not required to be a member or have a
USEF number, e.g. Opportunity, Leadline, Walk Trot
Existing horse and people records will have their USEF
Suffix data update to the new codes.
Any JAS+USEF etc will become JAS, Opportunity and Leadline become
EXEMPT, people with an EC number becom EC, Foreign letter become F, NM
Show editor: New fields on the options tab allow you to
set the description of Nomination Fee 1 and Nomination fee 2
Show manager: Entry forms can now be printed for any
entry, not just online entries. Right clicking an entry and pick "View
entry form" from the popup menu.
USEF Validation: Looks for any occurrence of "USHJA
REGISTERED" to determine horse is USHJA registered in case other
information is also in the USHJA field from USEF
USEF: Section code update now includes current and future
year section codes. This ensures that all known section codes are
included when using the USEF / Update section codes feature.
September 3, 2016 Version 3.2016.0901
If you get an error about a missing component when
attempting to install this update, use the Windows "add/remove programs"
in Windows 7 or "Uninstall Application" in Programs and Features in
Windows 10 to uninstall the old version of HSS from your computer. Run
the new HSS installer to install the new version after uninstalling the
Windows XP and Windows Vista are no longer supported.
You need to be running Windows 7, Windows 8, or Windows 10.
Help Menu: All items are enabled on the help menu in main
HSS menu even if a show is not open.
Remote support: Help / Get remote support now always
launches in Internet Explorer to improve connection reliability.
System: Communication system upgraded to framework 4.5.2,
TLS 1.2 to support credit card security mandated by PCI credit card
System: Support for Windows XP and earlier Windows
platforms dropped. Supported platforms are Windows 7, Windows 8, Windows
System: Installer updated to resolve problem installing
updated versions over prior versions. This will take effect for releases
USEF Results export: The value exported to USEF for
"Horse Registration/Breed Affiliate Number" (Column X in the universal
USEF results template) is now populated with the "Breed Reg No." field
from a horse's record. If that field is blank HSS will use the
"Association Number" field in the horse's record. The "Breed Reg No"
field takes precedence if both are populated.
August 25, 2016 Version 3.2016.0825
Class editor: New class restrictions added to incorporate
"AD" (Adult amateur).
Class results editor: Rider type ( AM, JR, PRO etc) is
now included at the end of each rider's name.
Divisions grid: New column "Entry Count" added - lists
the total number of entries in all classes in the division.
Divisions grid: New column "Result Count" added - lists
the total number of Division results recorded for the division (IE: Champ
Divisions grid: Entry count column and Entry Fee column
are now highlighted in red when the value in the column is 0 or $0.00.
Divisions grid: Result Count is highlighted in red when
the value in the column is 0.
Division results: Pressing C or R in the placing column
will select Champion or Reserve
Division results: Riders list in the driver drop down are
now restricted to only those riders that were actually riding in a class
in the division instead of all possible riders for the entry.
Division results: When selecting champ/reserve, the first
rider for the entry is automatically selected if no rider is manually
chosen from the entry's list of riders.
Credit card processing: Authorize.net support added for
point of Sale processing (ie: manual entry / swiping).
Credit card processing: New button on the "Payment
processing" tab of show editor to allow testing credit card settings. Use
this to easily validate your credit card processor settings for point of
sale credit cards.
Entry Editor: Class restriction warnings updated to
recognize new AD rider type and combinations.
Entry Editor: New button "Scratch Entry" added to main
command bar. Scratch Entry removes the entry from all classes where the
entry doesn't have a placing.
Entry Editor: USEF Status check now highlights owner,
trainer, horse, rider fields in entry editor and the USEF Status tab when
USEF exceptions are detected.
USEF Status check can be automatically run immediately when an entry is
opened using the new checkbox in show manager on the entries tab.
If the entry is removed from all classes, the quantity for all fees in
category "USEF NONMEMBER" and "DRUG" is reset to zero (Effectively
removing the fee amount for those fees).
If the entry cannot be removed from all classes (IE: If the entry has
results recorded), the fees are not adjusted. The user is prompted to
confirm the scratch in either case.
Entry Editor: If the "Barn Account" checkbox for an entry
is checked, the entry is removed from all classes and fees for "USEF
MEMBERSHIP" and "DRUG" category fees are reset to zero.
If the entry cannot be removed from all classes (IE: If the entry has
results recorded), the fees are not adjusted. The user is prompted to
confirm they want to perform this action.
Horse editor: EC Passport number will now allow
alpha-numeric horse passport number.
People Editor: A new riders status "AD" denoting adult
amateur has been added.
Ring Scheduler: When printing class sheets for the day
from ring scheduler, a new popup will allow selection of the classes to
This is useful when the user only wants to print class sheets for some of
the classes in the selected day.
Show manager: Divisions grid new column "Entry Count"
displays number of class entries in the division.
Show manager: Divisions grid defaults to only showing
divisions that have entries in classes. A new checkbox allows overriding
this and displaying all divisions.
Show manager: Divisions grid highlights champ / reserve
columns in red where no result have been recorded.
Show manager: Division results entry now enforces
selecting a rider when recording champ and reserve.
If you record a division result you must also specify the rider for the
The riders listed in the drop down are the riders associated with the
entry in any classes in the division they are entered in.
Show manager: New checkbox on Entries tab turns "USEF
Auto Status" on / off.
When On (checked) the USEF status of riders, owner, trainer, horse will
be checked when an entry is opened.
July 15, 2016 Version 3.2016.0715
ASHA Results export: Export to ASHA now includes the
rider name and rider ASHA number (if entered).
Dressage: New ADS driving tests added. These can also be
imported into prior versions of HSS using File / Update dressage tests
from the main HSS menu.
Dressage: New field added to Dressage Scoring screen to
allow input of manual Scoring Percentage Reduction values for each judge.
This percentage value gets subtracted from the percentage that is
normally computed and can be used to apply special adjustments that are
required for certain dressage tests.
Dressage: Dressage scoring screen navigation and display
improved with new features. New button to reset all marks for a judge.
New button to save and print the score sheet.
Fee editor: New update option allows you to update the
fee amount in ALL show entries with the new fee amount without changing
the current fee quantity in show entries.
Horse editor: New field "Vaccination date" added to horse
Online entries: Payee "Federal Number" (SSN) is now
imported if provided with the online entry.
Online entries: The contact information for a show entry
is now populated with the person submitting the online entry instead of
always using the owner information.
Owners grid edit: Permanent flag can now be edited
Reports: Ring schedule now wraps text in the class
description when the class description will not fit on a single line.
Reports: Veterinary report now includes vaccination date
and exception checking. Vaccination dates must be within 6 months of the
current date and must not expire during the show.
Reports: New report "Suspect Payee Tax Numbers By Show
Year" added to Global folder in reports explorer.
This report lists all payees that have a missing or possibly invalid
Federal Number (SSN) along with a summary of prize amounts summarized by
show year and sub grouped by show.
Riders grid edit: Permanent flag can now be edited
Trainers grid edit: Permanent flag can now be edited
May 15, 2016 Version 3.2016.0511
Data purge: When purging owners, riders, trainers,
permanent flagged people are excluded from the purge unless you
specifically include permanent people in the purge.
Dressage: New tests added – USDF 2015 Introductory levels
A, B, C.
Dressage: FEI 2016 tests added.
Entry editor: The caption at top of entry editor now
includes the owner name and address information in addition to entry
number, name and show name.
Fee editor: New fee category added "Feed/Bedding".
Horse editor: New field added to record measurement date
Horse editor: Measurement card field is highlighted in
pink if missing
Horse editor: Measurement date field is highlighted in
pink if the date is greater than 365 days in the past.
HSO Control Panel: Resolved problem where the
Enable/Disable online entry button was sometimes disabled.
Owner Rider Trainer grids: The grids now display the
"Permanent" status of people records.
People Editor: A new checkbox "Permanent" added to allow
flagging a person as a permanent record. Permanent records are excluded
when purging old records.
Reports: New report added "Class Prize Money Entry
Percentages". This report lists each class, prize money total, awarded
and percentage of entries that received prize money. Scratched entries
are excluded. This is useful for ensuring you are paying prize money to
at least 25% of entries as per USEF rules.
Reports: Class results report - USEF Derby Section column
lists the description as well as section code.
Reports: Class sheets - Horse TIP number is now listed if
Reports: New report added "Class Entry Completion Order".
This report lists the order entries entered the ring based on the time of
status change recorded at the ingate using HSSremote.
Reports: New report added "Class Entry Completion Order
By Ring". This report lists the order entries in multiple classes entered
the ring based on the time of status change recorded at the ingate using
HSSremote. This groups all selected classes within each Date/Ring to
provide an overall view of actual activity in the ring.
Reports: New report added "Fee usage by stable with".
This cross tab report summarizes "Feed/Bedding" amounts for each entry
grouped by stable with trainer.
Reports: New report added "Fee usage by stable with -
summary". This cross tab report summarizes "Feed/Bedding" amounts for
each stable with trainer.
Reports: Measurement validation report now lists the
measurement date. Horses are listed if they do not have a height
recorded, or the measurement date is missing or for horses under 8 years
of age the measurement date is more than 365 days ago.
Reports: Ring schedule now switches back to am from pm if
a class in the schedule runs past midnight.
Results export: New menu item ASHA / Export ASHA results
added to export class results to CSV file using ASHA results format.
April 7, 2016 Version 3.2016.0406
Class editor: New flag indicates if the class is an FEI
Class editor: New field “FEI Event ID” added. For FEI
classes this identifies the FEI event ID associated with the class. The
FEI event ID is assigned by FEI and may be selected by clicking the
search button. HSS will present a list of FEI event IDs for the show
using the FEI Show Number set in the show’s properties. The FEI event ID
is used when generating and submitting results to FEI.
Class editor: Jumper table field extended from 5
characters to 20 to allow longer table codes.
Class editor: New field “Rule” added to record rule /
article in effect for the class.
Class editor: New “Rider type restriction” option added “NOTPRO”.
When adding an entry into a class that is NOTPRO where the rider is a PRO
will generate a warning message in show manager / Entry editor.
Class import: Classes imported from a prior show are
imported with “Go Order Ready” reset to unchecked.
Classes: A new item on them main HSS data menu “Reset
order of go – all classes” will uncheck the “Order of go ready” checkbox
for all classes in the show.
Class results: New checkbox column added “FEI WC
Nominated”. For FEI classes, this allows you to indicate if this entry is
FEI World Cup Nominated.
Class results: New section “Prize analysis” on the “Class
and Prize settings” tab displays the breakdown of prize money – No of
entries (excluding scratches), Count of entries that won money,
Percentage of entries that won money, Total prize money awarded.
Credit card screen: Manual input of card information has
improved ability to input month and year via keyboard or dropdown.
Fee editor: New options added to control how a change in
the fee affects existing entries.
The new options are: Do not update existing entries, Update all entries,
Only update existing entries where the quantity and amount are the same
as the prior quantity / amount of the fee.
FEI Results export: New option to export class results in
FEI format for FEI classes. The export is available on the new FEI menu.
Class results are exported to multiple Excel work sheet
files (.xlsx) conforming to the Excel layout required by FEI depending on
the discipline. Jumper and Dressage classes have a different layout. The
export file format will be based on the class type specified in the class
record (IE: Dressage or Jumper).
Horse editor: New FEI search button looks up the horse’s
data on FEI web service database. Data can be copied into the horse
Horse editor: USEF lookup now returns the Sire / Dam
names if known by USEF. Merging the USEF data into the HSS record will
merge Sire/Dam names into the record.
Horse editor: New checkbox “USHJA Registered” added. This
checkbox will also be automatically checked/unchecked when merging data
from a USEF lookup.
Online entry: Importing horse data from an online entry
to an existing horse record will now only update information that is
missing in the local horse record rather than always overwriting the
local horse record with the online entry data. For example, the horse
height will only be updated if there is no height already recorded in the
Online entry: The “Accept Entry” screen has a new column “Roles” for each
person on the online entry. This displays the person’s role in the online
entry. Possible values include: P, O, R, and T for Payee, Owner, Rider,
Trainer or Stable with Trainer.
Online entry: People imported from an online entry are
created in the roles required by the online entry (IE: Owner, Rider,
Trainer) rather than in all roles always.
Online entry: Riders are imported to the entry record
even if they are not entered in any classes in the online entry.
Previously only riders entered in classes were added to the entry.
Person editor: New FEI search button looks up the
person’s data on FEI web service database. Data can be copied into the
Payment Entry: The payment entry screen provides ability
to add / remove entries to apply payment by entry number. Plus and Minus
(+ / -) keys can be used to add or remove the entered entry number from
the payment list. The Enter key also acts like the Plus key.
Rider Labels: The horse name now uses the “Entry Alias”
rather than the actual horse name.
Reports explorer: New report “Jump Order – FEI (8x14)” –
Creates a jump order report including country information. The report is
formatted on a legal size page. The country flag will be displayed if
known for the Rider based on the “Competing For” field in the rider’s
Reports explorer: New report “Jump Order – FEI (8x11)” –
Creates a jump order report including country information. The report is
formatted on a letter size page. The country flag will be displayed if
known for the Rider based on the “Competing For” field in the rider’s
Reports explorer: New report “Class sheets - FEI” –
Creates a class sheet listing riders and associated horses in each class,
including FEI numbers and country the rider is competing for.
Reports: “Show Analysis” and “Show Analysis Summarized”
display the year of the show along with the show name. The show year is
based on the show start date.
Reports: New report added “USHJA Registration Status”.
This report lists all active entries in the show grouped by the horse’s
USHJA registration status.
Reports: Trainer Add/Scratch form now lists riders not
entered in any classes in addition to riders entered in classes.
Reports: Check Reconcile Report includes payee address
Reports: Ring schedule flags Model classes and excludes
the count of entries in model classes from the Regular and Active entry
totals for the ring/day.
Show Manager: Printing report “Class sheets – compact”
when right clicking a class in show manager now sorts the entries by
Show Manager: New report “Jump Order - FEI” added to
right click popup menu for classes to generate FEI jump order report
Show Manager: New report “Class sheet - FEI” added to
right click popup menu for classes to generate FEI class sheet report.
Show Manager: When closing class results screen, focus is
set to the class number field in show manager rather than the class list
Show Manager: When closing division results screen, focus
is set to the division number field in show manager rather than the
division list grid.
Show properties: Added new field “Show Series”. This
field allows you to identify shows in a multi: show series by entering
the same show series value in each show in the series. This setting will
allow HorseShowsOnline and future reports to be based on a set of shows (EG:
Show properties: New FEI user ID and password fields
added on “Governing Organization” tab to allow FEI web service access for
horse and person lookups. You must apply to FEI to gain access to FEI web
services. Contact FEI at
Show properties: Online entry settings / required fields
The field “OEF number” is now referred to as “PTSO/OEF number”.
PTSO = “Provincial Territorial Sport Organization”, OEF = “Ontario Equine
USEF Validation: New column added to display USHJA
registered (Yes/No) for horses. This field can be updated based on the
value returned by USEF.
USEF Validation: Horses - New buttons “Clear height” and
“Apply USEF height” are available when validating horses. These buttons
clear or apply the horse height as provided by USEF’s database to ALL
horses in the list. This makes horse height validation very fast and
USEF Validation: Horses - New buttons Apply USEF DOB,
Apply USEF Color, Apply USEF Sex, are available when validating horses.
These buttons apply the corresponding information from USEF’s database to
ALL horses in the list.
USEF Validation: People - New buttons Apply USEF DOB,
Apply USEF Am/Jr/Pro, are available when validating people. These buttons
apply the corresponding information from USEF’s database to ALL people in
the list when data is available from USEF for the field.
Oct 1, 2015 Version 3.2015.1001
Credit cards: Support added for point of sale processing
for JetPay in addition to Virtual Merchant.
Reports: New report added to Reports\Global\Trainer
Points (standard points) - all shows.
Reports: Attendees by Category and Association Number
report now lists all association numbers for each person.
Reports: Ring schedule entry counts no longer shows
Reports: "Stall usage by stable with" report only lists
Active entries, and has narrower columns so more fit per page
Reports: "Stall usage by stable with - Summary" added to
provide a short report with totals for each stall type for each stable
Reports: "Stalls by trainer" and "Stalls by Stable with
trainer" - New option to include / exclude phone and email for trainer on
Show manager: When clicking the Classes or Divisions
tabs, focus is set to the class number or division number textbox.
June 7, 2015 Version 3.2015.0607
Online add/scratch: The rider type (IE: Am, JR, Pro)
information is now displayed with the rider information on the Accept /
Entries: New tax exempt checkboxes allow you to specify
the entry is exempt from Tax1 and/or Tax2 charges. When exempt no tax is
Scoreboard export: First names that are just a period are
now converted to an empty first name (IE: the period is stripped)
Check printing: New option to choose the order of the
Payable To and Amount in words lines. Default is swapped, which makes the
Payable to name be printed above the amount in words line.
New field "Points multiplier". This allows you to specify a multiplier
that will be used to adjust points for this class.
When points are computed, the regular points for a class's results as
defined in the circuit division for the class are multiplied by the
Normally the Points multiplier should be 1 to use the standard points
values defined in the circuit division
For 1/2 points classes you would use 0.5 or for double points classes use
Class results editor: Corrected problem where sorting by
the StartPos column failed when the number of entries in a class exceeded
Class results editor: New report added "Class results -
Fast print". This report immediately sends the class results report to
the default printer as quickly as possible.
New field "Points multiplier". This allows you to specify a multiplier
that will be used to adjust points for this division for champ and
When points are computed, the regular points for a division's
champ/reserve results as defined in the circuit division for the division
are multiplied by the points factor.
Normally the Points multiplier should be 1 to use the standard points
values defined in the circuit division
For 1/2 points divisions you would use 0.5 or for double points divisions
use 2.0 etc.
Entry editor: Resolved rare problem where horse selected
may not switch to different horse for same owner if record ID begins with
Online entry: Importing online entries where there is no
payment amount no longer creates a $0.00 payment item in the entry
Person editor: New button "Copy contact info to
clipboard" copies the name, address, telephone, and email address to the
windows clipboard. Use this button when you want to copy and paste
contact information into an email or other document.
Reports: All circuit points reports updated to apply the
new Points Multiplier field in division and class records.
Reports: Stalls by Trainer - telephone number and
hyperlink for email address (if known) added to report
Reports: Stalls by Stable With Trainer - telephone number
and hyperlink for email address (if known) added to report
Reports: Class results report includes the number of
scratched entries in the class summary.
Reports: Payments report filters out $0.00 payment
amounts that may be recorded with online entries.
Reports: Jump order report now displays the show's logo
(If any) as defined in the show's online entry settings in the top left
of the report heading.
Reports: Ring schedule shows the net active entries in
each class excluding scratched entries instead of the total entry count.
Show registration: New page in the show registration
wizard allow you to choose the HSSremote subscription to use for shows
where you intend to use the new HSSremote ingate and showgrounds
Show editor: AHA number field extended to allow 20
USEF Lookup: When merging data from a USEF lookup into an
existing person record, the state will always be overwritten with the
data provided by USEF as long as the USEF information includes country
USEF Export: Updated to support metric fence heights in
April 15, 2015 -
Breeds: Added New breed CWBHA - Canadian Warmblood
Countries: Bermuda added to country/state picker
Reports: 1099 tax form layout modified to better align on IRS pre printed
Support added for the new HSSremote utility for use by ingate,
announcers, VIP unattended show status display, and other show ground
HSSremote provides real-time publishing of ring status to
HorseShowsOnline allowing exhibitors to monitor the current progress of
March 25, 2015 -
Credit cards: Hyphens and white spaces are stripped from zip code when
submitting to Elavon to conform to Elavon's inability to handle zip codes
with those characters.
Division editor: Classes grid within division editor now displays the
number of entries in each class in the division.
Divisions grid: Allow sorting by USEF section code.
Dressage: New FEI and USEF 2015 tests added. New tests are named USEF 2015
and FEI 2015 in the list of dressage tests.
Equine Canada: Modified results transmission to conform to several new
requirements of EC's web service
Fees: New option in fee editor "Do not charge fee during online entry."
This allows you to display the fee in the online entry without charging the
fee amount at online entry time.
Fees: New option in fee editor "Minimum quantity to allow in online entry"
This allows you to set the minimum quantity a user may specify for the fee
when completing an online entry for a fee that allows the user to select
the quantity during online entry.
Fees: New update options to exclude/include updating the fee quantity in
existing online entries.
Fees grid: New columns displayed "Online Entry No Charge", and "Online
Entry Min Qty"
Horse editor: New field added "Breed Registry Number".
Horse grid: New column "Coggins Date" and "Coggins No" added. Lists the
Coggins test date and number for each horse.
Invoices: The invoices screen has new filter options for Horse name and
Stable with trainer name.
Online Add/Scratch: HSS now provides automation of the add/scratch requests
received from HSO.
Online entry: New associations added to required fields list. EG: AHA, ASHA,
Online entry: The online entry form generated at HSO now includes the list
of required association number fields specified for the show.
Online entry: The online entry form generated at HSO now includes the breed
registry number and the USDF number for the horse.
Online entry: Online entry settings / Fees now display the fee amount and
default quantity (read only).
Online entry: Online entry settings allow changing setting for each fee for
"Online Entry No Charge", and "Online Entry Min Qty"
Online entry: A new item "View and Print online entries" added to HSO menu.
This new screen lists all entries in the show that were received via online
entry and allows you to select one or more entries to view and print the
online entry form.
The online entry form includes the entry number assigned to the entry in
the top left corner of the rendered entry form.
Selection of multiple entries can be done by swiping over the row selectors
in the entry list or using standard Ctrl-Click or Shift-Click multiple row
selection techniques. You can also double
click an entry in the list to view a specific entry.
People editor: New section for list of the multiple association numbers
added. Fields for approximately 12 associations in addition to USEF, FEI
Reports: Global\Horses report now includes the horses' Association Number
Reports: Show\ Stall card labels - room for stall assignment has been
Reports: Show \ Entries \ Stall usage by stable with report now includes
both active and pending status entries.
Reports: Show \ Entries \ Stall usage by stable with report uses the entry
name of the horse rather than the horse name.
Reports: Show \ Entries \ Dressage scores report now includes judge names
Reports: Show \ Entries \ Class Results - Dressage scores report now
includes judge names and positions.
Reports: Show \ Entries \ USEF Non-Member report has new filter to
include/exclude entries entered in no classes and a new column listing the
number of classes entered.
Reports: Show \ Entries \ Measurement Card Verification report now includes
the Horse's USEF number.
Reports: Global \ Fee Billing by trainer - all shows now sorts by show
date. Show date column added. Improved formatting.
Reports: Global \ Fee Billing crosstab by trainer - all shows. Improved
formatting, suppress zero values.
Reports: New report "Winnings by payee with detail" added to Reports \
Reports: New report "Winnings by payee with detail" added to Reports \
Reports: New report "Fee Quantity Crosstab by trainer - all shows" added to
Reports \ Global folder.
This report summarizes the fee quantity billed to each stable with trainer
grouped by each show and includes a fee code filter.
Reports: New report "Stall Billing Crosstab By Stable With Trainer - All
Shows" added to reports/global folder.
Scoreboard Import: Ryegate format scoreboard import now supports one round
classes which have less fields in
the import file created by the scoreboard software.
Scoreboard Export: New option to specify name order - Either Firstname
Lastname or Lastname, Firstname
Scoreboard Export: Export to single file per class and export to standard
CSV formats now include the
Sire and Dam in new columns in the exported file.
Show Manager: Show manager now prevents an online entry from being deleted.
This ensures the entry form and payment information is not deleted.
Show Manager: A new checkbox column "OL Entry" added to entry lists so you
identify which entries are online entries.
Show Manager: A new item "View and Print online entry form for entry" added
to the popup menu.
Right click on an entry in show manager to view/print the online entry form
including the assigned entry number for an entry.
The viewer also loads a list of all online entries so that you can
view/print the online entry forms for other entries in the show if desired.
August 27, 2014 Version 3.2014.0827
Breeds: "WB - Warmblood (Generic)" changed to "WB -
Class editor: When specifying judges for a class, the
position for the judge in dressage classes can now be specified (IE: B,
C, E, H, M)
Dressage: New tests added "Walk-Trot Test A 2009",
"Walk-Trot Test B 2010", "Walk-Trot Test C 2010", "Walk-Trot Test A
2009", "Walk-Trot Test D 2010".
Dressage: 12 New USEA eventing tests added.
Dressage: 8 New USEF western dressage tests added.
Dressage: Support for freestyle dressage test scoring
Dressage: Class schedule report: Changed to list trainer
instead of stable with trainer.
Dressage: Updated list of dressage tests using new option
on file menu "Update dressage tests".
New tests are downloaded from the HSS software site.
Fee entry: New column added to display the "Stall" field
for each entry. Useful if you record special instructions for an entry.
Invoices: Fixed problem where some zero amount invoices
couldn't be filtered from the invoices grid.
Invoices: Fixed problem where some invoices differed by
$.01 from amount reported in the invoices grid.
Invoices: Improved query speed for invoices screen.
Online entry: Matching for existing people broadened to
include more likely matches with existing people.
Online entry setup: Fee visibility and editability for
online entries can now be set within the online entry setup screen.
Online entry setup: Online entry form can now be
previewed in the online entry screen.
PDF viewer: Improved functionality of toolbar when
changing views. Entry editor now clears the PDF view when changing
entries via Update+Prompt.
Reports: Added new report "Global/Dressage tests" to list
the dressage scoring definitions used by HSS.
Reports: Added new report "Show/Results/Class results -
dressage scores" lists class results for dressage classes including
tech/art scores for each entry.
Reports: Added new report "Show/Entries/Entries - Horses
grouped by type". This lists all non-barn account horses grouped by type
(size) and the count of horses in each size.
Reports: Added new report "Show/Financial/Payees by
stable with trainer". This report lists the payee information for all
non-barn account entries and is useful for proofing address and federal
Reports: Fee analysis and Show analysis reports now
provide summarized quantity.
Reports: Global/Horses report now lists sire and dam.
Show editor: FEI Show number field extended to 20
Show registration: Users are prevented from entering an
excessively long show name when registering show.
USEF Lookup: New grid of provides contact and address
information for a person.
USEF Lookup: New button in USEF lookup allows choice of
merging or replacing information in person's record with USEF contact
June 27, 2014 Version 3.2014.0626
Online Show Entry Feature:
Exhibitors can now submit their show entries on the internet via
A new item on the "HSO" menu in HSS, lets your process online entries.
Entries that you accept are imported into HSS with "Pending" status so
that you can further review and adjust the entry as required.
Online entry setup is a simple process - set the Online entry options in
show editor and publish your show. HSS and HSO will take care of
generating the online entry form based on your settings and the
classes, and fees defined for the show.
Configuration options in HSS let you configure the appearance and
behaviour of your online entry including:
Entry Agreement text (USEF standard agreement is
provided by default)
Payment options - whether a payment is required at
time of entry or not.
Which fees to display on the entry form.
Which fees the exhibitor can select a quantity for (EG:
Credit card payment processing:
Support for credit card processing using vaulted credit cards recorded
at the time of online entry is now supported.
|Payments are immediately posted to your merchant account at the time of
|Use the same card provided at online entry time at the show when an
exhibitor checks out. |
|Restricted credit card information is securely vaulted at a PCI Level
1 facility and never transmitted or stored by HSS or HSO.|
|Support for over 60 payment gateways including PayPal, Elavon,
Authorize.net, and Virtual Merchant.|
Class editor: New option to include/exclude the class
from reports that compute division champion/reserve and other division
Class editor: New flag to indicate if the "Go order" is
ready for the class. This flag can also be set in the class results
Dressage: Four new 2014 dressage tests have been added.
HSO Control Panel: New control panel on HSS's "HSO" menu
lets you quickly update show news and adjust the show's settings at
Prize money: New option in classes for "California
When checked, prize money is computed for the class as a California
split. California split prize money awards full prize money to each
place even when there are ties for the same placing. Example, each 1st
place will receive the full prize money amount for 1st place.
Reports: Class sheets include Horse's age compute as
Age=“Year of the show” – “Year of Horse’s DOB”. The age is not intended
to be an accurate calendar calculation of true age.
Reports: Class sheets print the class's dressage test
(if any) in the class sheet's heading area.
Reports: 1099 forms alignment adjusted for IRS 2013 1099
Reports: Jump order report is now portrait mode and
lists up to 72 entries per page and includes sponsor text.
Reports: Stall Usage By Stable With report includes the
"Stall No." recorded for each entry listed.
Reports: New report "Winnings by payee with detail"
added to Reports \ Global folder.
Reports: New report “Reports\Show\Results\Division
results – dressage ranking”.\
Reports: New report "Reports\Show\Results\Class results
- Dressage - Interim". This report is also available from the class
This report generates a dressage ranking cross tab report computing
entry ranking based on the sum of each entry's percentage in each
A column for each dressage test list each entry's percentage in the test
and the total column lists the sum of percentages for the entry in all
Entries are listed in descending order of total within each division
Equine Canada: Updated lookup field and web services for
compatibility with revised EC web service changes effective July 1,
USEF lookup: When copying USEF fields into a person
record from the USEF lookup screen, if the USF amateur status is
"UNDECLARED" or otherwise not recognized the amateur status for the
person is set to blank.
USEF validation: The USEF validation screen now allows
the "Type" (Rider type) to be set to a blank if the USEF amateur status
is reported as anything other than a recognized value (EG: Amateur,
USEF Export: A new checkbox in USEF export lets you
suppress the address information for people. This is useful if you are
sending the USEF results export file to someone other than USEF (EG:
Magazine, newspaper, publisher) and do not want them to have the address
information for all your people. This also helps to prevent a competitor
from easily importing your data into their own system.
Online Add/Scratch: Exhibitors can now submit
Add/Scratch requests to you on the internet through HorseShowsOnline.com.
A new item on the "HSO" menu in HSS allows you to review the add/scratch
requests submitted by exhibitors.
You must enable this feature in the show's online settings in the show's
properties. HorseShowsOnline will only accept add/scratch requests
for your show if this feature is enabled.
Online Live Feed: New integration with the updated
HorseShowsOnline can now send immediate updates to anyone watching your
show's live feed at HorseShowsOnline. Using this feature you can send
formatted text updates (EG: Scoreboard and other real time information),
as well as video feed links. The video feed lets you broadcast an embed
code for your live stream. The live stream needs to be hosted at a
compatible provider (EG: Ustream, Vimeo, Youtube or similar services).
Publishing: New, faster publishing wizard lets you set
the "Show news" when publishing.
Microsoft Windows Support:
Microsoft dropped support for the aging WIndows XP
operating system in early 2014.
HSS still works on Windows XP, however we strongly encourage any users
still using the 12 year old XP operating system to upgrade their hardware
and Windows operating system. Folks, XP is over 12 years old and has
truly reached end of life.
HSS is compatible with Windows 7 and Windows 8.1.
When purchasing a new computer, consider a PC with at least
4 GB of memory - 8GB or more is recommended, especially for your server. The cost of additional
memory is minimal and has a huge impact on performance of the computer in
general as well as HSS.
December 8, 2013 Version 3.2013.1208
Checks screen: "Export Check Information" includes a new
column "ChequeAmount" which is the final amount issued on the check,
whereas the "Amount" column is the individual amount for prize awards.
Entry editor: Check amount on checks tab now formats as
Entry editor: New button added to contact information
section to allow select contact information from owners.
Horse editor: New field "FEI Registration number" added.
Invoices screen: New column "Stable With" added to the
People editor: New fields "FEI number" added.
Reports: Check reconciliation report improved.
Reports: USEF Non-member report has a new column "Sub
notes". The column indicates if the rider is "Amateur", and if the
person has an Equine Canada sport licence number.
Reports: New report "Measurement Card Verification"
added to Reports/Show/Entries folder in reports explorer. The report
lists entries that are entered in classes that require a measurement but
do not have a height or measurement card recorded.
Reports: New report "Trainers at show" added to
Reports/Show/General folder in reports explorer. The report lists
trainers for all active show entries.
Scoreboard export: Scratched entries are now excluded
from scoreboard export.
USEF Export: FEI numbers (riders, owners), FEI Passport
Number (horses), and FEI Registration number (horses) are exported to
USEF results file.
USEF Configuration: New button on the USEF Section code
configuration screen allows you to import the section code settings from
a different HSS database.
USEF Configuration: New search field added to screen to
help you locate the section code to edit.
USEF Lookups: The USEF "suspended" status returned by
USEF lookups now returns one of the following codes:
MED(Medical Suspension), LO(Licensed Official Suspension, can still
compete, can’t officiate), MGT(Competition Management Suspension, can
still compete, can’t run competitions), EXB(Can’t compete or spectate),
October 2, 2013 Version 3.2013.0904
Class sheets: Rider age computation updated.
Class sheets: New option added to hide rider's age
Credit Card: Virtual merchant interface updated to match
new VM API changes.
Invoices: Invoices screen now displays columns entry
status and external account number associated with the show entry (if
Invoices: New option added to invoices screen to export
individual invoices to PDF files in a specified folder.
Invoices: Invoices for Pending status entries now
include the division or class entered on the invoice, however the entry
fee amount is shown as $0.00. Division and class entry fees are NOT
charged for pending entries.
Deposits: Payment types are no longer auto selected when
the deposits form is initially loaded.
Division editor: A new field in division editor on the
“Class defaults” tab lets you enter sponsor text and then apply it to
all the classes in the division.
Payment Entry: Selection by Trainer has been added. You
now have the ability to select entries by "Trainer" as well as "Stable
Reports: Report viewer has a new item on the "Export"
menu to allow exporting the current drill down view.
Reports: Class sheets (Compact) now lists the sex and
foal date for horse.
Reports: Numeric running list page numbering, total page
Reports: Stall usage by stable with report now excludes
Reports: Stall billing report now excludes stall fees
for "Pending" entries unless the stall fee is flagged as billed "Always"
Reports: Financial / Fees analysis report excludes
pending entries unless the fee is flagged as billed "Always".
Reports: Financial / Billing by trainer report excludes
pending entries unless the fee is flagged as billed "Always".
Reports: Financial / Feed Bedding Shaving report
excludes pending entries unless the fee is flagged as billed "Always".
Reports: Show/General/Results/Winnings by Owner report
now includes a grand total in report summary.
Reports: Show/Entries/USEF Non Member report now
includes the fee quantity when computing the total charged for fees
categorized as "USEF NON MEMBER".
Show manager: New filter option added for "Stable With
Entry editor: Payments can now be deleted when the
journal is turned on.
April 23, 2013 Version 3.2013.0423
We have added a frequently requested feature in this
Journal support - to record history of changes to an entry.
Reports: Numeric running list now suppresses repeated
lines of identical information.
If an entry has multiple riders, the class, horse, owner, and trainer
fields are only listed once per entry.
Payment entry: Problem saving payments via the payment
entry screen under certain conditions is resolved.
April 19, 2013 Version 3.2013.0405
Check printing: Remittance advice now sorts the items by
class number if possible.
Check printing: A new button "Void selected" allows you
to mark the selected checks as void.
Note: Checks are grouped by payee. Voiding a cheque can affect multiple
entries if the payee is the payee for more than one entry.
Voiding automatically generated prize money checks is generally not
advisable unless you have a specific reason to void the cheque
Class verification: HSS will now set the rider for the
class as long as one or more riders have been specified in the entry's
record when adding an entry into a class instead of leaving the rider
Entry editor: Corrected problem where removing a class
for a new entry would cause an error.
Entry editor: If the entry number is left blank, HSS
will provide a list of suggested entry numbers and prompt for a
Non-barn account suggested entry numbers start at 1 through 7999.
Barn account numbers begin at 8000.
The suggested entry numbers will be the next available number within the
appropriate barn/non barn account range. Multiple suggestions will
be available if there are numbers not assigned within the range.
Entry editor: Classes entered list displays newly
entered classes in green and leaves them at the end of the list
Entry editor: Classes entered list has a new read only
checkbox column "New" to allow sorting the list by classes just entered
but not saved.
Entry editor: New tab added "Cheques". This tab lists
cheque amounts issued to the entry. You can also create a new manual
Entry editor: New tab added "Journal". This tab
lists transaction activity for the entry.
If journal tracking is enabled for the show, HSS will record changes
made to entries (EG: Class add/scratch, fee changes, payments etc.)
You can record manual notes for the journal on this tab.
You must turn on activity tracking by checking the "Journal
Enable" option in the show's properties screen.
Fees: New fee category added "USEF NONMEMBER".
Finance menu: New function "Deposits" added. This
feature lets you record bank deposits you have made based on payments
you select for deposit.
HSSserver: taskbar tool tip balloon text no longer pops
up on mouse hover.
HSSserver: Internet IP address is now displayed when the
IP refresh button is clicked.
Horse editor: Horse owner change rule relaxed. Horse
owner can now be change as long as horse isn't reference by any other
Horse editor: New field added "TIP No." to record the
"Thoroughbred Incentive Program" number for the horse.
Reports: Print engine report viewer adjusted to improve
performance and stability. Resolved problem with print selection
Reports: Class sheets now display the rider's age as of
the show start date if the rider's DOB is known.
The age is computed based on Dec 1st of the year the show started in the
same way that USEF computes a person's age.
Reports: USEF Non member report displays the total
billed for category "USEF NONMEMBER" and the number of classes entered
for each entry.
Reports: Feed and Bedding report now excludes items if
the quantity and amount are both zero.
Reports: Judges cards will now print a blank judges card
even if there are no matching classes for the scheduled date range. This
allows you to print a blank judge card.
Reports: Class results now lists dressage percentage as
well as score (points).
Reports: Cheque Reconcile report has new filter options:
"List printed cheques only", and "Include void checks".
Reports: New report "Deposits" added to "Financial"
section in reports explorer. The report lists all payment deposits
recorded for the current show.
Reports: New report "Show\Associations\WCHR Entries
List" generates a list of entries with horse, owner and rider USEF
numbers as required by USEF / WCHR (World Champion Hunter Rider"
Scoreboard export: Single file, non-standard CSV export
format has the comma between class number and class name removed.
Show editor: New checkbox option "Journal Enabled"
to turn on/off the recording of entry changes in the Journal.
When the Journal option is enabled for a show, changes to each entry are
Changes to an entry can be viewed on the "Journal" tab in entry editor.
Database size will increase if you enable the journal feature.
February 19, 2013 Version 3.2013.0221
Entry Editor: HSS warns and prevents removing an entry
or rider from a class that has a finish place recorded in results for
Show Manager: Entries grid now displays the trainer's
Barn name for each entry
Show Manager: Popup menu for entries "Stall billing by
trainer" report" replaced with "Stall usage by stable with" report
Results editor: When invalid placings are detected and
HSS prompts to correct the placing, the default button in the popup is
Reports: "Billing by Trainer" report has new option to
exclude fees where the quantity and amount is zero.
Reports: New export options available in report viewer:
Export to CSV (Comma Separated Value) format
Reports: New report "Show / General / Division Champ
Chart-Blank" added. This report generates a blank championship chart for
selected divisions. The chart can be used as a worksheet for computing
division champ and reserve.
Resolved minor USEF picker warning when populating
divisions in a new show.
Added support for import of people and horses from
Ryegate software via CSV files.
Two CSV (Comma separated value) files are expected: Names.csv and
The first row of each file must contain the field names. THe following
field names are required:
Names.csv: NUMBER, LAST NAME, FIRST NAME, TAX ID, DOB, ADDRESS1,
ADDRESS2, CITY, STATE, ZIP, USEF, FEI
Horses.csv: OWNER #, NAME, COLOR, SEX, HEIGHT, YEAR FOALED, SIRE, DAM,
BREED, USEF, FEI
Make sure you include spaces in field names where required.
"NUMBER" in the Names.csv file is the unique Owner ID value associated
with each person record.
"Owner #" in the Horses.csv file identifies the related person record
(IE: "NUMBER") in the Names.csv file.
Classes grid: Added new column to display Circuit points
division for each class.
January 27, 2013 Version 3.2013.0127
Windows 8 support added.
New code signed HSS installer improves HSS installation
Add-back money: When add back money is credited to an
entry and taxes are enabled on class entry fees, the Add-back money will
apply as a credit towards the class entry fee taxable amount. The net
tax payable for the class entry fee will be the class entry fee minus
the add back credit for the class. The amount credited toward the class
entry fee will be the lesser of the class entry fee and the add-back
amount for the class.
Class editor: Choosing a USEF section in class editor
will apply the defaults for the section to the class based on the
settings for the USEF section code.
Class editor: Prize group drop down displays prize money
for 1st 8 places a well as the prize group description.
Class editor: New field added for ribbon count. The
ribbon count is printed on class labels, judges card labels, and judge
Credit cards: Supported added for credit card payment
processing through virtual merchant.
Credit cards: Credit card receipt updated to be more
compliant with printer margins. Customer copy signature line prints on
Credit cards: Payments by credit card now record the
authorization number and the payment amount Credit card in the payment's
Division editor: Choosing a USEF section in division
editor will apply the defaults for the section to the division based on
the settings for the USEF section code.
Division editor: Added "N" as a division rating in
division editor to support that option for Morgans and Arabians.
Entry editor: displays a checkbox "Signatures OK" to
indicate if you have validated the signatures on the entry form.
Entry editor: displays a checkbox "Coggins OK" to
indicate if you have validated the coggins information for the entry.
Entry editor: displays a new dropdown for "Entry
Status". The entry status can be "Active" or "Pending". Pending entries
are not yet qualified/accepted in the show. Pending entries are not able
to actively enter or participate in any classes. Pending entries are
assigned a special entry number by HSS until they are changed to Active
Entry editor: Displays the USEF status information on a
new tab. Clicking on the tab automatically queries USEF.
Entry editor: USEF validation in entry editor no longer
flags horses with a status of "Annual" as an exception.
Entry editor: USEF status check in entry editor now
includes USHJA Status information in the USHJA column for people.
Entry editor: Balance Forward: Entry editor, Payments
screen now displays Current show balance AND the balance from prior
shows for the person designated as the "Invoice To" person for the
Entry editor: Fees screen now lists whether a fee is a
global fee or a fee for the current entry only
Entry editor: Fees screen lets you change the fee
category and applies to setting for entry specific fees you add to an
Entry editor: New field added "Stable With" to record
the trainer that the entry is stabled with. "Stable With" defaults to
the same as the Trainer selection.
Entry editor: New field added "External Acct No." to
record an account number used by external programs or administrative
Entry editor: If the entry number field is left blank
when adding an entry, HSS will try and compute the next available entry
Entry editor: You cannot add a class to an entry if no
riders have been selected for the entry.
Entry editor: A new tab "Results" lists the result
information for all classes the entry is entered in. You can modify
certain fields like fence height and USEF Derby section directly in the
results grid. You can open the class results editor for a class from the
Fees: new "Category" field allows classifying a fee as
either a General or Stall fee.
Fees: new "Applies To" field allows you to specify if a
fee applies to all entry types or only Active entry types.
Fees entry screen: Fees can now be grouped by the
"Stable With" trainer associated with entries.
Import/Export: Minor changes to scoreboard export for
Import/Export: Import people & horses (IE: Starting a
new database) has an option to import USEF Section code information
(Enabled by default). Importing section code information will import the
section code settings from the source database to your new database.
Horse editor: Removed "Edit Owner" button from horse
editor to avoid confusion.
MOS Scoring: MOS Scoring support added. Results for a
class can now be computed using three judge MOS scoring ("Majority
www.uphaonline.com for details on MOS scoring. A new menu in the
class results screen provides access to the MOS scoring features and
Payments screen: payments can now be grouped by the
"Stable With" trainer associated with entries.
People editor: Pasting USEF lookup into a rider record
now sets the Age field (O/U) to "O" if USEF reports the person's age as
older than 49.
People editor: The person's "Show age" is now displayed
beside the DOB field. The person's show age is computed based on their
age at Dec 1 of the show's start date.
People editor: When adding a new owner, the owner record
record is also flagged as a rider by default.
Reports: Report engine updated. New button added to
report viewer to export to PDF. Report generation time is displayed.
Reports: Stall billing report now defaults to NOT
showing the dollar amounts.
Reports: Class results report now lists the circuit
division assigned to each entry result.
Reports: Compact circuit points report drill down now
sorts by show name, then class number.
Reports: Class sheets now list the rider's city and
Reports: MOS Scores report added to reports explorer in
the Show\Results folder.
Reports: Judges card - non jumper has been reduced in
height slightly to avoid extra pages on some printers.
Reports: New report added "Show \ Pending entries \
Pending entries by owner".
Reports: New report added "Show \ Entries \ Stall Usage
By Stable With".
Reports: Riders schedule now sorts by LastName,
Firstname instead of Firstname,Lastname.
Ring scheduler: New button in toolbar "Reset" to
unschedule all classes for the current show. Resetting the schedule will
remove all scheduled classes from the schedule. The process is not
Ring scheduler: Hides start time / next time from the
report if "Show Times" is unchecked in the ring schedule administration
Show editor: New "Coggins Expiry Days" field. This is
the number of days a horse's Coggins test is valid for. The Veterinary
report uses this value in conjunction with a horse's Coggins test date
to flag horses with an expired Coggins test.
Show manager: Has a new column to display who the entry
is invoiced to (Owner, Trainer, Rider)
Show manager: Has new "Stable With" column displaying
the name of the stable with trainer for each entry.
Show manager: Payments by trainer now loads the payments
screen based on the "Stable With" trainer associated with the entry.
Show manager: Fee adjustments by trainer now loads the
payments screen based on the "Stable With" trainer associated with the
Show manager: Trainer add/scratch report is based on the
Stable With trainer.
Show manager: Stall billing report is based on the
Stable With trainer.
Show manager: Fees by trainer and Fees by trainer
comparison reports are based on the Stable With trainer.
Show manager: Allows filtering the Entries list based on
the Entry Status, Active, Pending or all.
Show manager: Show selector will now switch shows
immediately upon selection of a different show. The change show button
has been removed.
Show manager: Classes tab now lists the circuit points
division code for each class.
Show manager: Balance Forward: Show manager has new
button and column to display balance from prior shows for the person
designated as the "Invoice To" person for the current entry.
Show manager: Statement report: New item on right click
popup menu prints a statement listing all invoices balances for all
shows for the person designated as the "Invoice To" person for the
USEF: USEF Sections configuration option added to USEF
menu. This feature allows you to set default values to apply to
divisions and classes when you select a USEF section for a class or
division. Settings for Nomination fee flags, Rider type restriction, IHP
required, Fence height, Jumper table and other options are available.
USEF: USEF Picker now supports searching by description
or code. Just start typing in the USEF picker dropdown and matching
section codes will be shown in the dropdown grid. Navigate to the
desired code and click, press enter, or tab to select.
USEF: USEF picker only shows USEF section codes that are
not dormant. The dormant flag can be set using the USEF Sections
configuration screen on the USEF menu. Marking a section as dormant will
reduce the length of the section code list so you only see section codes
you are typically using.
USEF: USEF Lookup now includes USHJA Status information.
USEF: New option on file menu "Reset USEF flags for all
people and horses" to remove the flags associated with a person or
horse's USEF number (E.G.: JAS, PEND etc). This is useful to reset the
flags after importing people and horses into a new database for the new
May 24, 2012 Version 3.2012.0523
New 2012 USEF section codes added.
New option added to USEF menu to update USEF section
codes. This feature will download and update all available section codes
from USEF. Use this feature to update your database's USEF section code
list whenever USEF issues new section codes.
USEF Validation screen now lists the USEF Number suffix
in your records (EG JAS, NM etc)
USEF Validation screen now lists the USEF Effective date
returned by USEF
USEF Validation screen now lists the Affiliate
information (EG: USHJA, USDA).
USEF Validation screen now lists horse owner and USEF
horse owner and highlights mismatches.
USEF Suspensions screen now lists the Affiliate
information for owner, rider, trainer (EG: USHJA, USDA).
USEF lookups for people now lists the USEF membership
Show manager, entry number search field now
automatically selects the entry (if found in the list of entries) as you
Show manager, Classes tab allows you to print class
results for a class by right clicking on the class.
Show manager, Divisions tab has a new search field.
Enter the division number to select the division you want to work with.
Show manager, USEF status lookup lists the USEF flags in
your record, USEF affiliates, checks for exceptions and summarizes the
number of warnings overall for horse, owner, riders and trainer.
Show manager, Riders tab now lists the EC (Equestrian
Canada) sport licence number for EC rated shows.
Stall billing reports - new option to show/hide dollar
amount and total.
Division editor has a new field on class defaults tab to
set the default class entry fee for new classes.
A new button allows applying the new class entry fee to all existing
classes in the division.
Changing the class entry fee for existing classes with many entries will
require a minute or so while invoices are recomputed.
Division editor, Class defaults tab has a new button to
allow creation of a new prize group
Ring scheduler enhanced:
A new text field in each ring to let
you enter the class number to add or remove from the ring.
Enter the class number and then press the + (or enter) key to add the
class, or - (minus) to remove the class from the ring.
If the class is in another ring it will be moved to the target ring when
adding the class.
Division results no longer force you to specify a rider
when setting champion and reserve. Specifying a rider is now optional.
If you are using circuit points and points are awarded to a rider for
division champ and reserve then make sure you specify a rider.
Division results screen displays the type (Am/Jr etc)
and age group for riders.
Division results screen opens maximized to more easily
view as many entries as possible.
Owner/Rider street address and zip/postal code removed
from circuit points reports.
Corrected fee summarization on global stall billing
cross tab by trainer report and global fee billing by trainer cross tab
Importing Classes, divisions, prizes and fees into a new
show provides an option to import the ring schedule.
The default is to NOT import the ring schedule.
Circuit points - New report added "Points by horse AND
The new report (Global and per show) ranks the results by combination of
horse AND rider.
Circuit points - New global report "Circuit points by
trainer" added. The report ranks trainers by points for entries they are
a trainer for in all shows.
Class results - When HSS detects you have placed an
entry with a place greater than the number of entries in the class you
are warned and asked if you want to correct this. The default answer
button is now set to "No".
Scoreboard export has new textbox to allow selection of
classes to export by entering the class number. Add or remove a class
from the selection by clicking the enter key or the plus (+) key or
minus (-) key. Matching classes will be highlighted in the class list.
You can use this in conjunction with selection by clicking on a class in
the class list.
Scoreboard export supports new export formats:
file per class,
Single file for all classes,
Standard CSV export which
can be opened in Excel or other spreadsheet programs.
Scoreboard export supports a choice of column order for
owner and rider in the exported file to satisfy the requirements of
Scoreboard import: Added ability to import from Ryegate
scoreboard CSV text file format.
Support added for a second Nomination fee:
Show editor has a new field to set the amount for Nomination fee 2.
Class editor has a new checkbox to flag whether nomination fee 2 is
required for the class. Invoicing will automatically generate a charge
with code "*NOMINATE2" if an entry enters any class that requires a
nomination fee 2 for the amount specified in the show's settings.
This is the same behaviour as
the normal nomination fee and allows you to have 2
different nomination fees in the show.
Class proofing report updated to include a flag for
nomination fee 2.
Classes grid has a new column to display the flag for
nomination fee 2.
Support added for Dressage scoring:
Class results screen provides a new button in the
"Score" column for each entry for Dressage classes.
Click the button to open the dressage scoring screen for an entry.
The dressage scoring screen allows entry of points for each movement,
computes the score and percentage for each judge, and computes the
average score and percentage for all judges.
Class results screen has a new menu "Dressage" which is
enabled for Dressage classes.
The menu provides an option to automatically set the placings for
entries based on their score. Using this option, will reset the
placings for all entries and then place the entries based on their
Dressage scores for a specific entry can be printed from
the class results screen by right clicking on the entry or using the
Dressage menu / Print scores menu.
New report "Dressage scores" added to Reports \ Show \
This report lists the scores recorded for each entry in each class. You
can select which classes to print the report for.
Only entries with scores recorded will be listed. The report summarizes
the scores and percentages for each judge.
Prize money expanded to support up to 25 placings
Add back money percentages expanded to support up to 25
placings (formerly 15)
Horses grid now lists the date and time a horse record
was originally created.
Horse editor now prevents change of owner if a horse is
referenced by a show entry in any show in the database.
This feature prevents inadvertent changes of owner / horse relationship
for existing show entries.
A new button in horse editor named "Clone" lets you create a new copy of
a horse record so that you can assign a new owner to the horse.
This ensures there is a unique Owner / Horse combination.
Horse editor has new buttons to allow jumping to the
Owner editor to create a new owner record or to edit the existing
The availability of the owner create owner button depends on whether the
horse is already assigned to any show entries.
You cannot create and assign a new owner to a horse if the current horse
and owner are assigned to any show entries.
Prize group editor now prevents saving a prize group
with a blank prize group code or blank description.
Prize group editor now displays a total of all prizes
amounts as you enter or change the amounts.
The description and prize group code fields are after the prize amounts
so you can easily edit the amounts and then modify the description based
on the total.
Prize group editor has a new tab "Prize Computing".
Easily generate prize amounts using percentages and the total prize
amount offered or the prize amount per entry and number of entries.
Percentages can be manually entered for each placing OR based on the
add-back percentages defined for the show, OR be based on the current
prize amounts and prize total already defined for the prize group.
Fields on class results report for USEF number now list
the USEF number and USEF number suffix for horse, owner and rider.
A new item "Get remote assistance" on the main Help menu in HSS provides
a simple method for connecting with an HSS technical support
representative using remote desktop. This allows a technician to work
with you and share your screen and directly assist you via the internet.
Remote assistance requires a password which will be provided to you by
the HSS technician when arranging a support session.
Results and Prize Money - HUNTER classes:
HSS now applies a different prize money calculation for "HUNTER"
This allows for California split prize money.
When a tied placing is recorded for entries in a HUNTER class the prize
amount for each entry is the full amount specified in the prize group
for the placing. Previously HSS would compute the average of the sum of
the consecutive placings and award the average amount to each of the
tied entries (the same as all other class types).
Results and Prize Money - All non HUNTER classes:
HSS now checks to see if placings appear to be incorrect when ties are
If a potential entry error in placings is detected, a warning message
will pop up recommending you correct the mistakes.
Failure to properly place tied entries can result in incorrect prize
money being awarded.
For example if you have 5 entries, with two tied for first the correct
placings would be 1,1,3,4,5 (Note that placing 2 is skipped).
Results and Prize Money - All non HUNTER classes:
HSS will warn you if the prize money computed based on the placings
exceeds the prize group total.
HSS now examines the version of the backup file you are attempting to
restore. If the version was made with a more recent version of HSS, then
you will be warned that you must update your HSS software first so that
your software is compatible with the data.
HSS is now checks client versions more rigorously when
connecting multiple PCs on a network.
When networking it is very important that ALL the computers on the
network are using the same version of HSS.
February 22, 2012 Version 3.2012.0201
Class results screen now allows editing most fields even
if the class is closed. This allows you to modify rider, scores, faults,
fence height over-ride, USEF derby section, points division over-ride.
Division editor has a new tab "Class Defaults". New
fields on the tab let you define default values to use for classes you
add to the division. New class records will be pre-filled with the
defaults set in the division when you create a new class that references
the division. Buttons labelled "Apply to classes" allow you to apply the
settings to existing classes in a division.
Classes list in Division editor now lists additional
information for each class (Fence height, points division etc.)
Entry editor has 2 new fields to record the dates (From,
To) the specified stall will be rented by the entry. The date range must
fall within the start / end date for the show.
New report added "Stall reservations by stall number".
Located in reports explorer under Reports/Show/Entries, this report
lists reservation dates for stalls, sorted by stall number. Only entries
that have a non-blank stall number are listed.
New report added "Stalls reservations by trainer".
Located in reports explorer under Reports/Show/Entries, this report
lists reservation dates for stalls, grouped by trainer and sorted by
stall number. Only entries that have a non-blank stall number are
New report added "Stall Card Labels". Located in reports
explorer under Reports/Show/Entries, this report prints labels that can
be used for stall cards. Only entries that have a non-blank stall number
Class proofing report now lists new fields for each
class: Fence height, Circuit points division.
Barn accounts are now excluded from the USEF Non-member
Show manager has new buttons on classes and divisions
tabs to display the number of scanned documents for each class or
Check (Cheque) printing alignment modified slightly to
conform to NEBS Check Form DLT104 or SSLT104 and for use with 91663
window envelope (Nebs USA. www.nebs.com)
New options on the right click context menu in Show
Manager / Classes tab to print various reports for the currently
selected class (EG: Class sheets, Jump order, Judges cards).
Self serve console has two new tabs: USEF, and
HorseShowsOnline. These tabs provide access to USEF's member search and
services on the web, and to
HorseShowsOnline show information on the web. Note that external links
displayed on the HorseShowsOnline web site within the self serve
console are disabled (EG: Advertising links) as a security feature.
Self serve console now hides the windows taskbar AND the
windows Start button / Orb so users cannot
access anything but the Self serve functions screen.
January 18, 2012 Version 3.2012.0118
Increased from 10,000 to 15,000 the number of horses
listed in show manager's horse name filter before the filter disallows
listing all horses.
Renamed button on people/horse import screen from "Start
import" to "Next Step - select database to import from"
Class edit screen field "Jumper height" renamed to
This is also the default fence height that will be reported in USEF
results export unless overridden in the results screen for individual
Class results screen displays default fence height for
class in window title bar
Class results allows direct entry of alternate fence
height for each entry in inches.
Leave the fence height blank for an entry to use the default fence
height for the class.
USEF E-Results export updated for compliance with USEF
HSS Server now gets External Internet IP address when
pressing the GetIP button.
Horse records now allow "Pending" as USEF number suffix
Class sheets now list the default fence height for the
class as well as the alternate fence height for each entry where the
fence height is different than the class default.
Font size on result information on invoices has been
reduced to reduce wrapping and paper use.
New button in show manager "Show Document Counts"
displays and refreshes a column named "Documents" in the list of
The new column displays the number of scanned documents on record for
the each entry.
The "Invoice To" selection in entry editor changed from
a list to a drop down.
New global report added "Attendees at all shows". Lists
all people that attended a show (Owners, trainers, riders).
New global report added "Attendees at all shows -
labels". Generates labels for all people that attended a show (Owners,
Judges cards for jumper classes now list the the prize
money total for the class.
January 1, 2012 Version 3.2012.0101
Social Security number can now be optionally hidden on
printed 1099 forms. SSN's are masked by default (IE: Only the last
four digits will be printed).
Use this option when printing 1099 forms for recipients.
Do not hide SSN when printing the government copy of the 1099.
September 16, 2011 Version 3.2011.0823
USEF Validation screen has new column "USEF Status".
This is the status of the member record as reported by USEF. When
the status is listed as "Inactive" the row will be shown in red.
Circuit points divisions can now be assigned to show
divisions, show classes and entry results. Formerly, circuit points were
directly related to show divisions and there was no ability to change
the circuit points division for classes or specific entries.
Circuit points divisions can now be auto created based
on the USEF section codes used by classes, divisions and results.
Circuit points divisions can still be auto created based on show
division names. Both methods are supported. When auto
generating the circuit divisions by USEF section code, all divisions and
classes will be automatically associated with a circuit points
division based on the USEF section code that has been specified for the
class / division.
Class results screen has a new column to allow setting
the circuit points division to place the entry in. Use this
selection to override the circuit points division specified for the
class for the entry. If you do not specify a points division for
the entry, then points will accrue within the circuit division specified
for the class.
New global report added "Circuit Points By Rider". This
report ranks riders by points within each circuit division.
New show results report added "Circuit Points (this
show) By Rider". This report ranks riders by points within each circuit
division based on the currently open show only.
Finish place for an entry may now be a number greater
than the number of entries in the class up to a value of 16. This
allow you to record a placing of 2nd, 3rd etc when there is only 1 or
two entries in a class for unusual classes that require special
Coggins date for horses now defaults to 1/1/1900 instead
of the current date the record was created.
Veterinary report (Coggins information) has a new column
listing exceptions and warnings when coggins test date, lab, or
accession number is missing. The report also provides an option to only
list entries that have exceptions. The coggins date is considered
invalid unless it falls within the date range between 1/1/1980 and the
Corrected a problem where a null USEF suffix was causing
the USEF number to not display on invoices in some rare cases.
August 2, 2011 Version 3.2011.0727
Widened columns in ring schedule report from 2.6 inches
to 3.25 to allow full class description to print.
Added new options to People and Horse editor for USEF
non member suffixes (EG: NM-USEF/USHJA, Leadline, Opportunity etc).
Invoices now display the USEF number suffix information
as wells as the USEF number for owners and horses.
Invoices now list the rider associated with each result
when "show results on invoices" option is enabled along with the Rider's
USEF Non member report has several new filter options.
Show entries by entry number report now allows filtering
by entry number range.
Conversion of horse height from hands to inches and
inches to hands now rounds to the nearest 1/16 inch instead of 1/8 inch.
Class sheets (full and compact) now list the USEF
section code and description where applicable.
Entries Horse Owner Trainer Rider report now lists the
horse's FEI passport number.
Updated global fee billing report summary totals.
USEF agreement on trainer add/scratch form is now
Importing data from a USEF lookup will only overwrite
the person's zip code if the current zip code is blank. This is because
the USEF zip code may not be correct in relation to the person's actual
New field in class records added to record "Sponsor
Amount". This is the amount contributed to the show by the sponsor of
Show Analysis report and Show Analysis Summarized report
now list the class sponsorship amounts and information.
Class verification screen now lists total number of
entries that are entered in the class being verified in the status bar.
Corrected problem where Entry Labels included all shows
instead of just the current show.
Added new report "Class Sheets By Entry - Compact".
Similar to the "Class sheets - compact" report, but sorted by entry
number instead of start
July 3, 2011 Version 3.2011.0703
Corrected stack overflow error generating cash checks
for a class that would occur on some computers.
June 14, 2011 Version 3.2011.0614
Corrected error that occurred when running class
verification on a class when there were no entries in the class.
Equine Canada results export now looks up Horse Lifetime
Number using both the EC Passport number, or if that is not recorded,
then the FEI Passport no.
Global stall billing report and Global fee billing
report now list the stall number associated with each entry
Fee entry screen now allows deleting multiple entries
from the list of entries. Use standard CTRL-Click, SHIFT-Click or
highlight the rows to delete and then press the Delete key to remove the
entries from the list.
Class verification screen now supports deleting entries
listed in the judge's card list. This is particularly useful if you
inadvertently enter an incorrect entry number when recording entries
from the judge's card.
Payment entry screen now retains list of entries
selected for payment after applying the payment including entries that
were manually added to the list. This allows invoices for affected
entries to be printed before and after payment from the payments screen.
Class editor class schedule tab now synchronizes the
class start time with the list of scheduled times
Class results editor now displays the scheduled time in
a new column for entries if the class has a time schedule associated
This applies only to classes that are scheduled directly in the class
editor and NOT ring schedule.
HSS will warn you if you attempt to delete a class that
has already been marked as "Cancelled" in the class results screen.
The database backup function now performs a verification
of the backup file by default to check that the backup ZIP file is
May 22, 2011 Version 3.2011.0512
Class results report and Class results-compact report
now display Eliminated and Withdrawn entries where applicable.
Account balance listed in show manager now includes tax1
and tax2 amounts as part of the computation.
Class results screen has a new button "Class Verify" to
easily launch the judges card class verification screen.
HSS no longer prompts when printing balances on entry
editor payments tab.
Move Entries screen (Available in Show manager on
Actions menu), now displays rider type (Am, Jr etc..), horse size, horse
height, and allows sorting on multiple columns. These new features
assist in selecting entries you want to move from one class into
Show manager now restores its window size if it was
minimized to task bar when another show was opened.
Class verification screen now displays a new column
indicating if the scratched status of entries that were entered but not
shown. The verification log also notes scratched entries.
New report: "Stall Billing - All Shows". Located in
Reports/Global in reports explorer. This is the stall billing report
grouped and summarized for each trainer in each show in the database.
New report: "Fee billing by trainer - All Shows".
Located in Reports/Global in reports explorer.
New report: "Fee billing cross tab by trainer - All
Shows". Located in Reports/Global in reports explorer.
Judges cards now have a small line number text in
increments of 5 to help determine entry counts on the card.
Import functions now start at DBRoot folder on the
currently selected server rather than the default folder chosen by
Judges Cards now print the judge note associated with
Compact class sheets column order revised to list rider
after the horse instead of owner after the horse.
Payments screen has new buttons to allow printing
invoices for each entry selected for a payment. This allows printing
invoices before and/or after the payment has been processed. The
payment screen also has a new button "Save payment and close" to allow
closing the payment screen after successfully applying the payment or to
leave it open.
Class verification has new button to allow marking all
entries that were entered but did not show as scratched
Class verification has new button to allow marking all
entries that were marked as scratched but were listed on the judges card
to be un-scratched.
HSS now un-scratches an entry if it was previously
scratched and you record a finish place for the entry in class results.
March 25, 2011 Version 3.2011.0325
Added new report "Judges cards - open breed format".
This report prints judges cards, with 2 classes per page appropriate for
open breed shows.
Added new button to the class verification screen to
allow viewing the verification log file.
Added new button to class editor to allow creating a new
prize group directly from class editor.
Added new buttons in people editor to allow creating a
new person record pre-populated with name and address fields from the
current record. This is useful when adding records for children or
Corrected problem where some computers would not list
the class selection in reports explorer.
March 22, 2011 Version 3.2011.0319
New scanning and document management system added.
Scan paper documents for people, horses, classes, divisions, entries
directly into HSS for digital document storage.
The new HSS Document Explorer displays and prints documents that have
been scanned into your show.
Documents are stored as JPG image files for easy management and
Scanned documents have the date, time, computer and user name
automatically superimposed on the scanned image.
Easily retrieve and view documents for a specific entry, person, horse,
class result directly from the relevant editor screen (Person editor,
Class results editor etc.)
Document Explorer can be launched from the main HSS toolbar or from the
main Data menu.
To configure your scanner in HSS, select the File / HSS Program
properties and click the "Scanners and Devices" tab. Click the
"Configure scanner" button. This will allow you to select the
scanner to use and to set the resolution and other settings scan
settings. In general you should simply stick with the default
settings. You should scan in grayscale or black and white at the
lowest resolution that provides and adequate image. Selecting
colour or high resolution settings will cause your scans to be
needlessly large. In most cases 100 DPI grayscale scanning is
quite adequate. Scanner capabilities vary widely so you will have
to experiment to determine the best settings for your needs.
Show manager has a new column "Balance".
The new column displays the current invoice balance for each entry.
Balances are highlighted with a colour based on credit or debit balance,
red for debit, green for credit and white for no balance.
Show Manager has a new tab "Riders". The riders
tab lists all riders in the show and all entries the rider is related
The new riders tab provides a quick way to find and open entry records
for any rider in the show.
The popup menu available on the Entries tab is also available in the
You can easily launch common tasks related to an entry by right clicking
on the entry in the Entries tab or the Riders tab.
New invoicing option allows you to render invoices to
the owner, trainer or rider.
Each entry lists all people related to an entry. Simply highlight
the person you want the invoice rendered to.
A new option in show editor / Options tab lets you select the default
"Invoice To" option to apply to new entries.
New high performance backup and restore engine added.
When creating a data backup, HSS will allow you to
forcibly disconnect the other users that are connected to the database
New option in the HSS Backup screen to allow including
or excluding the document library.
By default, the document library is included in backups.
The document library contains all scanned documents related to the
If you do NOT include the document library in the backup, then you are
only backing up your database and NOT all the scanned documents. This
will result in a smaller backup file, however the backup will not
contain any scanned documents.
Mail record creation now allows excluding people that
are flagged as dormant.
New report added "Class Entry Count By Division". This
report is similar to the Class Entry Count report but grouped by show
Entry editor no longer displays a warning prompt about
an invoice already having been printed when changing fees / class
Class results report now lists the fence height and
derby section for classes that have had these values over-ridden in the
class results screen.
Class results report now lists Horse and Rider AQHA
number if present in the horse and rider record.
Class results reports now includes suffix for USEF
numbers for special designations EG: JAS (Joined at show).
Self serve console has new page up and page down buttons
to more easily scroll through the list of entries.
Self serve console ring schedule printing will now only
print the current and subsequent days in the schedule rather than the
HSSserver now displays the speed and type of each active
network connection on the computer.
HSSserver now prominently displays the preferred IP
address that clients should connect to based on speed of the connection.
Stall billing report now allows a new option to exclude
listing entries that have no amount or quantity billed.
Class sheets printing as well as other reports that use
the class selector in reports explorer now list the division for each
class in the report selector. This allows the user to sort by division
name and easily select classes within a division.
New label report "Entry Labels" located in reports
explorer Reports\Show\Entries folder. This report generates labels
with basic information for each entry in the show including: Entry
number, owner, trainer, horse name, sex and colour.
New label report "USEF Section Codes" located in reports
explorer Reports\Global\USEF Section Codes. This report lists all
USEF section codes grouped by category.
New button in Entry Editor allows creating a new owner
record to use as the payee for any prize money won by the entry.
Classes and Divisions grids now auto position to the new
class or division record after creating a new record.
Judges card reports now respect the sort selection
specified in reports explorer.
Judges cards will now filter the classes listed to the appropriate class
type (jumper or non-jumper)
Feb 22, 2011 Version 3.2011.0220
Show Manager now provides instant switching between
shows within the current database.
The title in show manager changes colour depending on
whether the show is current, in the past or in the future.
Switching between shows from within the person editor
and horse editor is now virtually instantaneous.
Class schedule date is now listed in the class lists
within entry editor on the Classes tab.
Filter text and column selection is now retained when
switching shows from within show manager.
Feb 14, 2011 Version 3.2011.0214
Added new report "Prize money offered - all shows" to
reports explorer \ Global folder. The report lists total prize
money offered for each shows in the current database.
Added new report "Payments - Alls Shows" report to
reports explorer \ Global folder.The report lists all payments for all
shows grouped by payment type.
Added new report "Stall Billing Cross Tab by Trainer"
report to reports explorer \ Global folder.The report provides a cross
tab summary of all fees charged (amount and quantity) to each trainer
where the fee code begins with STALL
Added new function to import class results from a
scoreboard data file.
Using this feature, you can easily apply the placings, faults, and times
reported by the scoreboard software to each entry in the class.
Currently supports data from scoreboards that use software from
Added new feature to paste payment information generated
by Virtual Merchant's credit card payment system into the payments
Added new button in the payments screen to apply a
payment amount across all entries listed.
Added grid print function to Fee entry screen to allow
printing the list of fee amounts for each entry.
Self serve console now has ability to preview reports on
screen as well as direct printing.
Class results editor screen now applies color shading to
riders. This provides a visual cue to help adjust jump order.
Ring schedule settings for "Show times" and "Show
Breaks" now defaults to unchecked when starting a new ring schedule for
New field added to classes screen allows opening a class
by class number. Entering the class number automatically positions the
row in the grid.Clicking the Enter key will open the class in class
January 16, 2011 Version 3.2011.0115
Modified USEF 2011 export to accommodate late changes in
specifications received from USEF as of Jan 15, 2011.
USEF section codes 12001, 12002, 12003 changed to 2001,
2002, 2003 as per USEF changes Jan 15, 2011.
Class verifications can now be sent to a log file in the
database folder instead of sending to the printer.
This new feature profides a complete log of all class verifications in a
single file for each show.
The class verification log file is saved to the data folder containing
the HSS database and named "ClassVerify-<Show Date>-<Show Name>.txt"
January 4, 2011 Version 3.2011.0101
New networking support provides simplified network
setup. Please refer to the
guide (included on the start menu when you install HSS).
New registration system lets you easily register /
obtain show codes directly using your account login credentials.
Contact our registrations desk to obtain your account login
The show properties page provides a new button that launches a
registration wizard. Once you have your account login information
- just follow the steps to register your show after clicking the
"Register show" button.
Added new USEF 2011 section codes.
Added support for USEF 2011 results export.
Added new field "Fence height" to class results screen
to support new 2011 USEF results where classes are combined and
different fence heights are in effect.
Added new field "Derby/Classic USEF Section code" to
results screen to support new 2011 USEF results reporting. Section
codes can be manually typed into the field or selected from a list by
clicking the select button in the appropriate grid cell. This
field lets you optionally select a different USEF section code for
specific entries in a class subject to USEF rules.
Registration wizard now automatically saves show
properties immediately upon valid show registration.
Manual show registration is now possible using show
authorizations provided by new registration system.
Shows can be authorized online using the show registration wizard via
the internet, or manually using information emailed to the show
secretary from Timeslice Technologies.
Class labels and Judges card class labels now allow
selection by ring.
New reports added to print judges cards: Judges cards -
jumper, and Judges cards - non jumper.
Check export now decrypts the federal number field
Show's have a new flag in the options tab to indicate
the show is "Dormant".
A dormant show is excluded from the "Open show" dialogue. This flag can
be used to hide a show that is invalid or should otherwise be considered
Classes grid now displays new column for class Rider
Type Restriction (EG, AM, JR, PRO etc).
Reports explorer / Class reports now allow input of one
or more class numbers separated by spaces or commas to indicate which
classes to include in the report
Show Manager / Actions menu / Move entries, now allows
input of class numbers in addition to selection from dropdowns.
Equine Canada data connection updated to reflect new
server location in use by EC.
Compact circuit points reports (Global and Current show)
now list horse size (Small / Medium / Large / N/A)
May 9, 2010 Version 3.2010.0509
Added new USEF section codes.
Corrected problem with Suspect payee tax number report.
April 25, 2010 Version 3.2010.0425
USEF results export now fills the appropriate 'Affiliate
number' fields with the number recorded in the person / horse record's
"Association Number" field if there is no USEF number recorded for the
person / horse.
When copying data from a USEF lookup into a rider's
record, the amateur status (Amateur, Junior, Pro) is copied from the
USEF Validation now supports synchronizing riders'
Amateur/Junior/Pro status with USEF data.
April 19, 2010 Version 3.2010.0419
Updated DotNet registration utility for Windows 7 /
64bit machines to enable USEF, Equine Canada, and HSSorg connectivity
in a 64 bit environment.
April 5, 2010 Version 3.2010.0405
Compact circuit points reports now display the rider
type (IE: AM/JR/PRO) beside the rider name.
New USEF section code added, 3011 Green Pony Hunter.\
Accelerator keys (ALT-N, and ALT-E) now launch the prize
group editor when pressed while viewing the Prize Group grid.
Classes grid in show manager now displays the scheduled
date for each class..
February 16, 2010 Version 3.2010.0216
Uploading to HSSorg points system is now simplified.
Association ID can now simply be entered in the upload form
regardless of the association ID saved in the show's properties.
Class labels and judges card class labels can now be
printed for a specific date range based on the date the class is
scheduled in the ring schedule.
The labels include the schedule information in small print.
Labels may be sorted by class number only or by ring name + schedule
date + start time.
Labels for classes that are not scheduled (IE: included in the ring
schedule) may be included / excluded.
Pasting text from the clipboard into single line text
fields now strips illegal characters (EG: line feeds)
USEF export now only outputs rider status type to column
for dressage classes and outputs blank for all other class/division
types. Minor changes to the rider type output mapping: Pro now outputs
as Pro and blank output blank.
January 14, 2010 Version 3.2010.0114
Combine entries from two classes:
A new wizard on Show Manager's "Actions" menu allows moving all or
selected entries from one class into another.
This is a great way to combine entries from two classes into a single
Mail list records (Data menu / Mail records) now exports
the email address in addition to the other fields.
Commas in names and other fields are now stripped from
scoreboard export files.
January 5, 2010 Version 3.2010.0102
Shortened the description of "Fee Entry" on toolbar to
allow it to fit on smaller screens.
Riders with a blank rider type (EG: JR, Am, PRO) are now
checked for class violations when saving an entry.
Rider's amateur status ("AM", "JR") is now copied into
the rider's record when you do a USEF lookup and choose to copy the USEF
information into the rider's record.
Resolved problem importing classes from other shows that
contained sibling classes.
Updated 1099 tax form printing to display unencrypted
Added new report "USEF Non-Members Report". The new
report is located in reports explorer in the Show\Entries folder.
The USEF non-members reports lists all people (riders, trainers, owners)
that have an entry in the show and the person has been flagged as
"NONMEMBER" or if they have no USEF number or special flag recorded
Added new report "Class Entry Exceptions" report. The
new report is located in reports explorer in the Show\General folder.
The Class Entry Exceptions report lists entries that have certain
Example: Horse measurement missing, Rider not selected, Rider type
doesn't match class rider type restriction etc.
Added USEF "FEDERATION ENTRY AGREEMENT Effective
12/1/09" boilerplate text to bottom of the trainer add/scratch form. The
trainer add/scratch form is generated from the self serve terminal OR by
right clicking an entry in show manager and selecting "Trainer
NOTE: The text will only print if the "Governing Body" for the show is
set to "USEF" in the show's properties page (IE: File/Change current
show properties, "Governing Body" tab).
December 12, 2009 Version 3.2009.1212
Added new USEF section codes
Added support for USEF 2010 electronic results export.
Added new flags to classes for "Amateur only", and
"Rider Type Restriction" to restrict entry in the class to a specific
type of rider, and to require a non-blank horse measurement for horses
in the class.
When entering into a class with restrictions show manager will warn you
if the horse measurement is missing or if the rider type doesn't match
the class's rider type restriction
Classes tab in entry editor now displays the Amateur
only and Measurement Required column for each class.
Show manager width increased to provide more display
area for grids and USEF status grid.
Show manager now check and enforces selection of a rider
for each class entered.
Show manager now enforces horse measurement and rider
type for each class entered by an entry based on the flags set in the
Federal Number field (IE: SSN / SIN ) data is now
encrypted in the database tables for added security.
HSS now detects if the tax settings (rate, percent etc)
have been changed and if so re-computes all invoices.
"PRO" added to list of rider type selections in rider
"Class Entry Count" report now displays count of total
entries, scratched entries, and net entry count in each class as well as
grand total of all columns.
"Class results - Compact" report now lists the number of
entries that competed.
Metric jump height now reports to 2 decimal places in
October 14, 2009 Version 3.2009.1014
Corrected problem where prize analysis report did not
display page numbers.
Corrected problem where prize analysis report displayed
only a blank page.
September 16, 2009 Version 3.2009.916
New fields added to scoreboard export: Trainer name,
Owner city, Owner prov/state, Rider City, Rider Prov/State
OEF number field added to owner, trainer and rider
New division / class type added "DRIVING"
Corrected problem where points reports would fail if
show name contained an apostrophe.
July 22, 2009 Version 3.2009.722
- Added new field OEF number (Ontario Equine Federation)
- Added new field "EC Add Code" to horses, owners, riders, trainers to
indicate why a horse / person has been recorded at an EC show without an
EC SLN number or Passport number. When an entry doesn't have an EC SLN /
Passport, an EC Add code can be used in order to submit results to
Equine Canada to indicate the reason for the missing SLN or passport
- EC results submission now uses the FEI number in lieu of an EC
passport number for a horse.
- EC Lookups now highlight in red if the Passport or SLN number are
- EC Lookups now highlight in red if the horse name or person's last
name do not match Equine Canada's record.
- USEF lookups now highlight in red if the horse name or person's name
do not match USEF record.
- Fee entry screen has new global qty/amount option to Divide and Add
qty/amount evenly against all entries.
- Fee entry screen has a new button "Apply change and close" to save
the changes and then close the screen.
- USEF status in show manager has been expanded to display more
- Fee comparison by trainer report puts entry number and horse name on
same line to save paper.
July 12, 2009 Version 3.2009.712
- New ability to jump between shows has been added by double clicking
the desired show and entry from the horse or person's "Show History" tab
in the horse or person editor screens. This action will
automatically open the selected show and the corresponding entry in show
- Updated Equine Canada export to handle export of classes with no
- Added new report "Reports/Show/Entries/Class sheets - compact". This
new report lists entries grouped by ring schedule date, ring and class.
This is similar to class sheets but consumes only about 1/3 the amount
- Fee by trainer comparison report now includes the owner name as well
as entry number and horse name.
- Show manager has two new selections on the Right Click popup menu:
Fees by Trainer and Fees by Owner that take you directly to the fee
splitting / entry screen for all entries for the selected owner or
- Fee entry by owner trainer rider screen now displays summary of
quantities and quantity changes in addition to the amount changes.
- Fee entry by owner/trainer/rider screen now has ability to apply a
quantity or fee amount to all entries listed. Further, the quantity or
amount can be simply applied, added to the existing value or split
evenly across all the entries listed.
- Corrected minor problem in fee entry by owner screen that omitted
values for the first entry listed.
- Grid print button removed from Cheques screen due to grid problems
- Equine Canada passport and sport licence number fields now enforce
numeric only values to ensure data sent to EC is valid. EC only uses
numbers - no alphabetical or other characters are permitted.
June 25, 2009 Version 3.2009.625
- Updated USEF section codes
- Added new breeds: Gypsy Vanner, Spotted Draft, Connemara,
Chincoteague Pony, Carriage Driving (for NC State Fair)
- Report "General / Attendees at show" now lists email address for
- Report "Entries / horse owner trainer rider report" now lists horse
/ person's Association Number field
- Mailing address on invoices is now more compact and easy to read and
place in a window envelope.
- Ring Schedule report may now be printed for a specified date range
when launched from reports explorer.
Previously, the ring schedule report would always print all events for
all days of the show.
- Added "Discover card" to payment types
- Payment entry screen is now more intuitive and doesn't reset entries
when tabbing away from the "Add entry" textbox.
- When adding new classes, the jumper height unit now defaults to
"METERS" instead of "INCHES".
- The two reports "Show\Results\Class results" and "Show\Results\Class
results - compact" have a new checkbox option to "Exclude scratched
When this filter is checked, an entry will be excluded from the report
if they are flagged as scratched in the class.
- Modified Circuit points (Compact) report - it is now more compact
through the use of smaller fonts and elimination of the street address
for the owners listed.
- Updated USEF validation and lookup engine to utilize new USEF web
service (Requires Dot Net 2).
- Show manager / Classes screen has a new text field that lets you
enter a class number to select the class.
Pressing the enter key will open the class results screen for the
currently selected class in the grid.
When the class results screen is closed, input focus is placed on the
grid. Its now easy to simply hit the down arrow on the keyboard and the
enter key to open the results screen for the next class.
- Added new USEF status function to Entry Editor that lets you quickly
determine the status (IE: Suspended, Active/Inactive member) of the
owner, trainer, riders and horse for the entry that is open.
- USEF Results export now saves the exported results file into a ZIP
file. This drastically reduces the size of the file you have to send to
USEF and also resolves problem USEF is experiencing with corrupt email
- Added new show setting "New entries start last in class by default"
to control whether new entries added to a class default to going first
or last in the starting order.
- Added new field to Equine Canada section in Show Properties /
Governing Organizations to record the EC upload password used for
uploading the show's results to Equine Canada.
- Made USEF colour darker on USEF Suspensions report to improve
visibility on printouts.
- Show manager now includes the USEF number OR Equine Canada number of
owner, horse and trainer in the list of entries. HSS decides on whether
to use the USEF or EC number based on the "Governing Body" setting in
the show's properties.
- New Equine Canada lookup buttons in the Horse edit screen and People
edit screen allow real time lookup of horse and individual information
(Internet access required).
- Class editor Equine Canada drop downs (EC Class, EC Class Type, and
EC Sanction level) now list only the class types and sanction levels
appropriate for the selected EC class.
- Equine Canada classes and class types have been updated to be
current with EC as of 2009-06-19
- New Equine Canada results submission wizard easily validates entry
data and directly transmits the results to Equine Canada. (Internet
access is required.)
- New screen added "Fee entry by owner, trainer, rider" allows
updating a fee for multiple entries, selecting from all entries for an
owner, trainer or rider. You can also manually specify one or more
entries by specifying the entry number. The screen displays the current
quantity and amount for each entry and provides fields to enter the new
quantity / amount.
- Added new "USEF Lookup" screen. The screen can be launched from the
USEF menu or from the toolbar. The USEF lookup screen lets you
enter a USEF number and query the USEF database to view the data for the
person / horse associated with the number. (Internet access required).
Jan 01, 2009 Version 3.2009.101
- Added new USEF section codes for 2009
- USEF Lookup updated to display new fields from USEF (EG: Affiliate
memberships such as USHJA)
- Support added for charging IHP fee - Make sure to fill in the IHP
fee amount ($35) in the show properties, set appropriate tax flags and
set the "IHP Class" checkbox for classes that are subject to IHP fees.
The IHP fee is charged to each entry if the entry is entered into any
class that has been flagged as requiring the IHP fee. The IHP fee
is only charged one time per entry per show even if the entry is in
multiple classes with the IHP Fee Required flag.
- Jumper levels have been changed to jumper height expressed in inches
or meters as per USEF changes. Existing records are converted using the
USEF jumper level to jumper height conversion table.
- Classes grid now displays new columns: Jumper height, IHP required.
- USEF Electronic results output updated for 2009 format.
- USEF Electronic results now exclude entries that are marked as
scratched (but still billed an entry fee).
- The entry count reported in USEF Electronic results export will now
use the value in the "No. Competed" field in the class results "Basic"
tab if it is greater than zero, otherwise the actual count of entries
(minus scratched entries) in the class will be used. In prior versions
the override value (IE: No. Competed) was ignored and the actualentry
count was used.
- New feature on USEF menu "USEF Suspensions":
Use this screen to list all entries in a show that have a suspended
owner, trainer, rider or horse.
The screen optionally lists entries that have an invalid owner, trainer,
rider, or horse USEF number.
You have the option to print the list
- Payments screen has new button "Reset Payments" which clears all
payments to zero. Normally HSS automatically
enters the assumed payment amount for each entry for the trainer, owner,
rider. Use the new button to reset
the values to zero so you can easily enter split payments as needed.
- Payments screen now lets you sort the payments by clicking the grid
header columns. This lets you easily
sort the grid by horse or other field to see related entries for easier
entry of payment splits.
- Payments screen now lets you manually select any entry to make a
payment against - just type in the entry number in the new field.
- Payments screen has a new field to enter a specific fee code into.
When a fee is specified, the payments list will display
an extra column that shows the total for the specified fee for each
entry in the payments list.
- Equine Canada Export now allows exporting all class types rather
than a single class type.
- New Equine Canada class type #17 "Junior Amateur" added to EC class
- New Report added: "Reports\Show\General\Alphabetic Running List".
Same as Numeric running list but sorted by horse name.
- New Report added: "Reports\Show\Results\Class Results - Compact".
Same as class results report with with less information allowing the
report to use considerably less paper (EG 37 pages rather than 200).
- Province / State field is now required in show editor.
- Jump order behaviour change:
When entries are added to a class, they are moved into starting position
1 rather than the last position. The starting position for
existing entries in the class is incremented by 1 to make room for the
new entry in the class.
- "Exclude from Email" column added to Owner, Rider, Trainer grid edit
- USEF Validation returns to initial wizard page after a successful
save rather than re-querying USEF and reloading the same records.
- Mail labels now sort based on the column selected for sorting in the
mail records grid. Click on the heading you want to sort by before
selecting and printing the labels.
May 20, 2008 Version 3.2008.514
- Added new AHA Show number field to main show information.
- Added new field AHA Class number field to classes for Arabian
Horse Association Class numbers
- Added new AHA Results export function on new AHA main menu. This
function exports class results for submission to AHA. The horse and
rider AHA number fields are expected to be found in the Horse and Rider
"Assoc No" field.
- Added new field "Dormant" to global fees. Dormant fee records are
excluded when importing fees into a new show.
- Added new USEF NO Suffix drop down field to horse and people
records. The suffix (if any) is added to the USEF Export results
as part of the USEF number for owner, rider, trainer, horse. The
possible suffix values are: NRO=Not recorded owner , PEND=Pending,
JAS=Joined at show.
Apr 03, 2008 Version 3.2008.403
Added new USEF section codes 4701 and 3030.
Corrected problem with USEF lookup screen sporadic crash.
USEF Validation of horses excludes barn accounts.
USEF Validation of horses now displays first entry number
for the horse in the show.
Mar 03, 2008 Version 3.2008.301
Class result save performance has been optimized.
Previously HSS regenerated invoices for every entry in a class. In this
version invoices are only regenerated for entries where the placing of
the entry has changed AND the show is set to print results on the
invoices or prize money is applied to invoices or if there is add-back
Numeric running list has been compressed The same
information should now print on much less paper.
Stall billing report has been compressed The same
information should now print on much less paper.
When printing class sheets, the list of classes in
reports explorer now lists the ring and date for the class (if scheduled)
and sorts in order of Date, Ring, Class number. This provides a
convenient way to select class sheets using a more intuitive selection.
Feb 17, 2008 Version 3.2008.217
Classes screen in show manager now has a button to
directly go to class verification
Classes screen in show manager has new right click
popup menu to access various functions (Results entry, Class
Class results report launched from comp results screen /
menu now defaults to printing only placing entries instead of all
Support added for connecting / uploading results to
New flag added to classes to indicate if class is a
New "Points Division" field added to classes and
divisions. This is the division code that points are grouped in by HSSorg
on points reports. The field defaults to the selection made for "USEF
Winnings by payee report now suppresses class and show
winnings details. Drill down support is provided.
Sep 27, 2007 Version 3.5.203
Corrected problem in ring schedule report that would
count 1 extra entry in the total entry count for a day/ring if a class
had no entries.
AssocNo field added to Horses, Owners, Trainers, Riders
Horse validation to USEF system should now work again.
Class results report now has option to include
non-placing entries on report.
Aug 12, 2007 Version 3.5.201
Added new breeds: Half Andalusian, Shetland Pony, Fox
Added accelerator keys (IE: ALT + Underlined letter key
puts focus on a screen item) to Division Editor to allow changing between
Classes and Division tab.
Added accelerator keys (IE: ALT + Underlined letter key
puts focus on a screen item) to Show manager to allow changing between
Entries, Classes and Division tabs.
"Judge note" field added to classes grid.
"Jumper table" field added to classes grid.
"Judge note" field in classes added to Divisions grid.
Class labels now print the jumper level and jumper table
if either of those fields is not blank.
Horse editor has new tab that displays all shows the
horse has been entered in any of the shows in the database.
Corrected problem where a new show didn't have the show
year populated automatically which would prevent saving.
July 10, 2007 Version 3.5.200
Added support for exporting results to Equine Canada.
Equine Canada (EC) requires you to use EC's program named "SECRET" to
submit results to EC. A new menu in HSS provides a function to export
show information to a file that can be imported into SECRET. Import
the file into SECRET using SECRET's "Generic ALL (Secret)" import
selection. Use SECRET to validate, modify and submit the result
information to Equine Canada after importing the file from HSS and making
any additional changes as required in SECRET.
New field for EC Class Type field added to class editor
Classes grid now displays the add back amount for each
class in a new column.
Class results screen has a new column to record dressage
Class records have new field to record "Table" for jumper
classes. Class records have a new checkbox to flag if the class is
subject to USEF IHP fees.
Added new "Show Year" field to show properties to allow
designating which year the show falls into for the governing
Rider records have a new field to record USEF IHP Fee
Paid status for riders. It can be blank (indicating unknown or unpaid),
LIFE, or the most current year fees were paid. "IHP Fee paid" is
passed to USEF Results submissions as "Y" if this field is "LIFE" OR if
the year recorded int he field is greater or equal to the "Show year"
recorded in the show record.
New report "Entries \ Rider IHP Status" lists the IHP
Dues paid status for riders entered in a class in the show that requires
Sponsor text for each class is now listed in the classes
May 15, 2007 Version 3.5.196
Arabian section codes added.
Section code picker has new category filter.
Feb 25, 2007 Version 3.5.195
Payee name is now printed on invoices in top right area.
USEF lookups for individuals displays new fields:
Affiliated memberships, Membership Year, Date Searched (if returned from
Divisions grid can now be exported to a tab delimited
Invoices now show the print date rather than last invoice
update date in top right corner of the invoice.
Jan 26, 2007 Version 3.5.193
Added new breeds.
Corrected spelling for some breeds.
Added warning reminder to manually email results to USEF.
Changing tax status of a global fee will now regenerate
invoices if required.
Horses grid now displays horse dormant status.
Dec 9, 2006 Version 3.5.190
Updated USEF section codes as per USEF 2007
USEF Section picker now defaults to most recently chosen
section code instead of jumping to top of list
The help/about screen displays the DBrev level to assist
Nov 18, 2006 Version 3.5.183
The close multiple classes screen now displays the prize
group associated with each class. This makes it easy to close
classes for only a selected list of classes based on their prize group.
Sep 20, 2006 Version 3.5.182
Class sheets now include the Rider's number.
Corrected problem where an error would occur when "Update
and New" was clicked in Class editor while on the Judges tab.
Corrected problem where an error would occur under
certain circumstances when Jump order editor changes were saved
Mar 22, 2006 Version 3.5.181
HSS is now more tolerant of problems with the USEF
database server during USEF validation via the web.
Mar 7, 2006 Version 3.5.180
Updated network support for Windows XP Service Pack 2.
New report added "Reports/Global/Winnings by Payee - all
shows". This report displays all prize money awarded based on the payee
of the entry (rather than the owner). The report is grouped by year.
Jan 19, 2006 Version 3.5.152
Checks now print show name even on cash checks. Show name
now printed in stubs also.
Horse editor rounds to nearest 1/8 inch instead of the
nearest 1/4 inch when editing or tabbing through the height in the inches
1099s are now generated based on the actual prize money
awarded (excludes add back money) rather than money paid out on prize
money checks since some shows don't print prize money checks or apply the
prize money against invoices.
Improved the tab order in the Riders tab of entry editor.
The first field on the rider tab that gets focus is now the last name
Oct 30, 2005 Version 3.5.151
Ring scheduler now prints from self serve console.
Jump order editor now displays Type, Height (hands), Sex,
Breed of horse.
Added now payment types "PRIZE" and "REFUND" to the
selection list for payment types.
Horses grid has new filter for horse name. This augments
the existing drop down filter.
The horses, owners, trainers, riders grids now allow
ALT-X to be pressed to clear the current filter.
Corrected tool tip in Horse editor that indicated 6
inches per hand instead of 4 inches per hand.
USEF Results export now includes the Horses' "AssocNo"
field in USEF Breed Registry field in the export file.
Aug 17, 2005 Version 3.5.148
- Circuit points reports now use the "Limit to n" topmost ranked
records in the reports.
July 26, 2005 Version 3.5.147
- The "Reset" buttons on the owners, riders, horses, trainers grids now
respond to an "ALT-E" keyboard shortcut to clear the search filter.
- A new report "Entry file cards" has been added to
"Reports\Show\Entries" in reports explorer. This report prints on
Avery 5389 laser post cards or equivalent 6x4 file cards.
For each entry in the current show, a card is printed including: horse,
owner, and trainer details and the list of classes the entry is entered
into for the current show.
July 24, 2005 Version 3.5.146
- The "rider id" number on jump order report has been removed as it was
- A problem importing owners in version 3.5.145 has been corrected.
- Horse editor now displays height in both hands and inches. You can
enter the height in either format.
- Show manager has a new field for doing a progressive search by horse
name in the "All horses" list in addition to the recently added horse
name drop down.
July 12, 2005 Version 3.5.145
- The 3 remark lines on the top part of checks have been moved to the
right of the payee name and address information to avoid overprinting
preprinted information on the check.
- Added new USEF section code "6110 - USEF Talent search" to USEF
- Added several new horse breeds to breeds list.
- Show manager now uses a drop down list to allow selection of the all
horses filter by the first character of the horses' name. This
dramatically improves performance for databases with a large number of
horse records (eg: over 10000 horses).
- Horses grid now uses a drop down list to filter horses by the first
character of the horses' name. This dramatically improves performance for
databases with a large number of horse records.
- The old report named "USAE Results report" has been renamed "Grand
Prix Jumper Report" to more clearly identify the report's true purpose.
- A problem importing classes, divisions, fees, prizes from an earlier
show where classes had been deleted but still existed in the ring
scheduler has been corrected.
June 6, 2005 Version 3.5.143
Added a new tab to the "People Editor" that displays the
person's activity at all shows in the database. Each row in the list
displays what the person's activity at the show was (IE: owner, trainer,
rider), the show name and date, and the entry number and name.
Added support for scheduling order of go at the class
level. A new tab is available in class editor that provides tools and
settings for easily defining the start times for each starting position
in the class.
Jump order report (Reports\Show\Entries) now displays
New reports added under "Reports\Show\Entries\Schedule".
Ring schedule report is now available from new
"Reports\Show\Entries\Schedule" folder in reports explorer.
Ring schedule report now lists the number of scratched
entries and the net number of entries in the totals for a day/ring.
Classes flagged as "Under saddle" are not included in the counts.
The new rider schedule report will highlight riders that
are scheduled in events closer than 60 minutes apart. You can change the
minutes setting as required.
More room allotted to Rider USEF number on class results
New options to hide columns in results editor to allow
more room for other columns.
Results editor now highlights scratched entries in red.
Class sheets now list the start time for classes that
have a schedule defined.
Class sheets now sort entries by start time and then
entry number. If the class doesn't use a schedule then the entries are
listed sorted by entry number (as before).
Entry editor now displays the current owner address
information when "Payee is owner" is checked. This enhances your ability
to proof owner records while editing their entry records.
Corrected problem where division editor would sometimes
set the division type to blank when creating a new division.
Corrected problem where reporting would crash if a report
viewer window was closed before the report had completed processing.
Corrected problem where "Update and New" in Class editor
would occasionally fail.
May 12, 2005 Version 3.5.100
- The "File/Import Classes, Divisions, Fees, Prizes" feature now
imports the ring schedule. With this new ability you can easily
create a "template" show that includes the schedule.
- Added "B" as a selection for "Division rating" in division editor.
- Added new class and division type for "Halter".
- Added new field to Division editor to record a note to judges to
print on division labels.
- Score in class results now supports 3 decimal places.
- New report available from Show Manager "Rider Summary". This report
lists the placings and class entry fees for each rider in the selected
entry. Try a RIGHT click on the entry to launch this report.
- New report added "Horse breeds in show". Located at
- New report added "Judges card division labels". Located at
- Classes report updated.
- New fields added to a variety of records to provide support for
Equine Canada sanctioned shows and FEI shows.
- Owners, Trainers, Riders, and Horses grids now list new fields for EC
(Equine Canada) and FEI passport numbers.
- Equine Canada Class No. field added to class editor and classes grid.
- A new checkbox in the show properties named "Hide invoice warnings"
lets you turn off the warning that gets printed on the invoice for
missing USEF and EC numbers.
April 23, 2005 Version 3.4.228
- Added class selection to the two reports “Class entry counts” and
“Class entry count - detailed”.
April 21, 2005 Version 3.4.227
- Check printing layout has been adjusted slightly to more accurately
match the NEBS LT111C layout and NEBS 775 envelope. The checks now print
the "Payable To" name directly beside that position on the checks. The
name is repeated in the mailing address to correctly show through the
- Payment entry function has a new selection to allow selection of
invoices based on rider. Previously you could select by owner or trainer
- Payment entry function has a new column that lists the number or
riders associated with an entry.
- Payment entry function now only loads owners, trainers and riders into
the drop down list if they are associated with an entry in the show.
For multi show databases this reduces the number of people listed in the
- New links on the help and internet menu open your web
browser at the HSS web site to check for program updates.
Apr 14, 2005 Version 3.4.225
- A new set of points reports are available from reports explorer at:
Reports \ Show \ Results \ Points
The reports operate exactly like the global circuit points reports but
are limited to only the currently open show. You still must define the
circuit and circuit points divisions as you normally would. Furthermore,
you must ensure the show is set to participate in circuit points in the
- The global circuit points reports now show the list of shows that are
included in the report and points computations on the cover page.
- A new small "X" button is available now in the class editor and
division editor to all setting the USEF section number to nothing. You
can also manually delete the section numbers to clear the setting.
- The results field for "Score" now supports up to 3 decimal places.
Mar 21, 2005 Version 3.4.224
- When entering a class filter in the "Classes" tab of the entry
editor, classes that have the text you enter in ANY part of the class
name will be listed. Previously only classes that BEGAN with the entered
text were listed.
- New report added "Judges card labels". The labels are similar to
class labels, except the labels include the information recorded in a
class's "Judge notes" field.
- Stall billing report no longer lists a grand total dollar amount or
trainer subtotal dollar amount. This is to prevent display of sensitive
- Class results report now lists the show date and location.
- Windows XP Networking guide updated.
Feb 11, 2005 Version 3.4.223
- Added new report "Attendees by category and association number". The
report is located in reports explorer under \Reports\Show\General\. The
reports lists Owners, Riders and Trainers that participated in the
current show. It further groups each of these categories into people with
and without an association number. This report is useful when determining
special charges and actions for non association members.
- Added new report "USEF Sections". This report lists all the divisions
and classes in the show grouped by USEF section. Non-USEF classes and
divisions are excluded from the report.
- A problem with XP Home and the database restore wizard has been
corrected. Previously a "bad folder" name was being logged and the
restore failed under certain conditions.
Feb 10, 2005 Version 3.4.222
- New "Jump order editor" feature added to the class results screen.
Use the jump order editor to easily change the starting order for entries
in the class.
- Added USEF section code and description to the Divisions grid
- Added USEF section code and description to the classes grid
- When exporting results to USEF, HSS will now warn you if you attempt
to classes or divisions that do not have a USEF section code specified.
Jan 30, 2005 Version 3.4.221
- New main menu item named "USEF" has USEF related functions and
- New USEF Validation feature provides features to compare and update
your owner, trainer, rider, and horse records based on the USEF database.
This feature uses the internet to obtain up to the minute information
The USEF validation screen shows your information AND the USEF
and highlights fields that are different. Fields that are not the same as
the USEF records can be updated using a button in the highlighted fields.
- New USEF tab added to show properties screen for USEF fields.
- New field "USEF ZONE" field added to show properties. ZONE Must be
filled in to allow submission of results to USEF.
- The Horse editor and the People editor have a USEF query button
beside the USEF number field. When you click the button, HSS contacts
USEF via the internet and retrieves the information for the horse or
person. You can
optionally copy some of the USEF fields into your records using the "Copy
info" button in the query window. This feature requires internet access.
- Support added for USEF Sections and submission of electronic results
in new 2005 USEF e-results format.
- Divisions grid now lists the USEF section assigned to a division.
- Classes grid now lists the USEF section assigned to a class.
- 1099 management screen now allows export of the 1099 records.
- New field added to Division editor to allow assigning a USEF section
number to a division. The USEF Section assigned to a division becomes the
default section assigned to NEW classes that you create in a division.
You can override the USEF section directly in each class. For USEF
classes you MUST assign a section code to allow electronic submissions of
results to USEF.
- New field added to Class editor to allow assigning a USEF section
number to a class. For USEF classes you MUST assign a section code to
allow electronic submissions of results to USEF.
- A Date of Birth field is now recorded for owners and trainers
- Fixed problem where change to zip code in checks screen would not
- The report "Reports \ Global \ Winnings by owner - All shows" now
provides a grand total on the last page.
- Add new report "Reports \ Show \ Entries \Entries - horse owner
trainer rider". The report lists the name, address and USEF number
for owners, trainers, riders associated with each entry. The horse is
Dec 14, 2004 Version 3.4.219
- HSS now recomputes all invoices for a show when the nomination fee is
changed in the show's settings.
- A new button is located beside the USEF number field in horse editor
and people editor. This button lets you do a real time lookup of the
specified USEF number in the online USEF database. You must be connected
to the internet for this to work.
- Added new report "Prize recipient mailing labels" in the Show/General
folder of reports explorer. A label is printed for each POTENTIAL prize
recipient in the show. The addressee is either the name and address of
the owner or the alternate payee specified in the show entry records if
one is specified.
Aug 02, 2004 Version 3.4.215
- Pressing Ctrl-Enter (Update and prompt) in entry editor now saves
checkbox fields correctly.
- Problem where CPU utilization would go to 100% and make HSS appear to
freeze when scrolling to end of classes list in Show Manager corrected
with IGUltraGrid20.ocx build 053
- Added the horses USEF number and the owners USEF number to entry
- Class sheets now display print date AND print time.
- Fees by trainer report now lists fees across top and entries
- Invoice balances by owner and Invoice balances by trainer reports now
for each group.
- Credit card payment types for credit cards in payment entry drop
downs are no longer prefixed with "CC-" to make data entry more
June 30, 2004 Version 3.4.211
- Fixed problem importing divisions, classes, fees, and prize groups.
- SQL queries now removing leading blank lines to prevent a query
June 24, 2004 Version 3.4.210
- Ring scheduler report now supports multiple rings on the same day
with the same name but that start at different times. Although this is
not recommended the report will now correctly print the ring schedule.
Normally you should define only the true rings. When you need to have a
new start time in the ring, simply drag in the new "Time" tag or
sufficient break tags to set the next starting time in the ring.
- Fixed a problem where fee editor would not save a fee amount greater
- Added more horse breeds
- You can now delete all payments from the payments grid for an entry.
- When entering payments in entry editor, the column order in the
payments grid has changed slightly. Default values are automatically
inserted for the payment when you begin entering the amount of the
- The "Pay From" field in Entry editor's payment grid is now a drop
down combo that lets you select from owner, trainer, or alternate prize
payee for the entry if one has been specified OR you can type in the
payer name if desired.
June 20, 2004 Version 3.4.209
- In Entry editor / Classes tab, you can now enter the name of the
class in the class name filter text. When you press the "Enter" key, the
entry will be entered into all the matching classes.
- Class sheets show riders name as first / last name instead of
- Class sheets now print sponsor and judge notes if entered for a
Class sheets now print the trainer's barn name.
- Class verification printouts now display the class name and number
instead of the old "competition information".
- Corrected inability to create a new show if the HSS telephone number
for program is longer than 20 characters.
- Mailing label alignment moved vertically down 1 line.
- Added support for importing owners, trainers, and riders from an EMG
Dataflex database. Although built into HSS, this feature requires
assistance from Timeslice.
- Removed obsolete checkbox column in divisions grid.
- Circuit points settings added to "Data" menu.
- Invoices now print a warning message when the Horse USEF No. or Owner
USEF no. or Payee federal number is missing.
- Billing address placement on invoices moved slightly to fit window
- Report change: "Entries by Division" has new columns "Entries under
saddle" and "Net entries" in each division to assist in computing the
number of trips.
- Mail records now let you create mailing list records for a single
show instead of all shows. The Mail records feature provides the ability
to export the record list to Microsoft Excel. You can use Microsoft
office products to do mail merges and labels.
- Invoice balances by entry report now lists prize money applied to
- New report: Invoice balances by owner - sorts and totalizes by owner.
- New report: Invoice balances by trainer - sorts and totalizes by
- New report: Fees by trainer - entry comparison. The report summarizes
the fees charged to each entry for a trainer in a cross-tab table. Select
this report from show manager by right clicking on an entry. You can also
select the report from reports explorer to see the report for all
- New report: Attendees at show - Lists owners, trainers, riders
participating in current show (Reports / Show / General)
- New report: Attendees at show (Labels) - print mailing labels for
owners, trainers, riders that
participated in current show. (Reports / Show / General). Uses Avery 5262
labels or equivalent.
- Ring scheduler now respects setting to show/hide times when printed
from reports explorer
- Self serve console has a new "Classes" tab. Users can view class
information and print results for a selected class.
- Report change: Show analysis report and Show analysis report
(summarized) now include prize money credited against an entry's invoice.
- Report change: Check reconcile report now groups and summarizes by
- Report change: Suspect payee tax numbers report now groups by Payee
and displays the prize amount. Entries that do not have prize money are
now excluded from the report.
- Checks: Option to print mailing labels instead of checks from checks
- Import divisions, classes, fees, prizes now displays the date of the
shows in the show selection drop down.
- New database restore from backup feature uses a wizard
interface to restore HSS databases from a previous backup. Users
can see the shows that are in the archived database prior to restoring to
ensure they are restoring the correct database. The source location
can be any drive / folder containing a zip file with a valid HSS.MDB file
in it. The destination to restore to can be any PC on the LAN that
has HSS installed and up to date. The destination folder can be the
default folder or a new folder. If the destination exists, HSS
automatically makes a backup of the current folder contents and places
the HSSbackup.zip file in the Backups folder on the target machine.
- Checks now display the show name under the payee address as well as
entry number and name.
- Classes can now be deleted using the new "Delete" button in class
editor. Classes cannot be deleted if the class is closed or
contains any show entries.
- Divisions can now be deleted using the new "Delete" button in
division editor. Divisions cannot be deleted if the division
contains any classes.
- Support added to export raw check data in fixed length field format
from the checks screen. (North Carolina state uses this format).
All checks are exported except voided checks.
- Support added to export raw check data in tab delimited field format
from the checks screen. All checks are exported except voided
- Fee editor now allows you to put a negative amount in as the default
amount for a global fee. This allows setting up a "credit" type of fee.
- Fee editor has new up/down control to increment decrement quantity.
- Fee editor warns of adding a credit fee with a non-zero quantity is
- Show manager right click on entry has new "Open" entry options for
jumping directly to an entry's various information tabs: Classes, Fees,
- Entry editor's Fees grid has a new column "QtyChange". A number
entered in this column is added to the current quantity for the fee. This
allows you to easily increase (or decrease with a negative value) the
current quantity of the fee without having to do the math. Great for fees
like "Shavings" where you need to continually update the quantity
throughout the show.
Mar 14, 2004 Version 3.4.207
- Corrected minor problem with horse height not always rounding
- Jumper level field for classes now supports additional selections:
R,N,I for "Regional, National, International" in addition to 0 through 9.
- Improved the behaviour of the drop downs in entry editor.
- When adding entries, entry editor will now default the trainer
selection to the same as the owner IF the owner is also a trainer.
- When adding entries, entry editor will default the rider selection to
the owner in the "Riders" tab if the owner is also a rider.
- When adding entries, entry editor will default the horse to the
owner's first horse in the owners list of horses assuming the owner has
- Classes have two new fields "Sponsor text" and "Judge note". These
fields are printed on the class sheets.
- Corrected spelling of Holsteiner breed.
- Class sheets now print the Class "Sponsor text" and "Judge Note"
fields for the class
- If open, the owners, trainers, and horses grids refresh when you
create new records
in the people editor.
Mar 11, 2004 Version 3.4.206
- Added several new horse breeds
- Changed drop down validator in results screen to handle "no rider"
for an entry.
Mar 2, 2004 Version 3.4.205
- Added several new horse breeds
- People editor now lets you edit the "Barn" for trainers
- Exclude from email and Dormant checkboxes now saved in people editor
- Last edit date now saved in people editor
- Added new buttons to people editor: Update and Close, Update and New
- USEF export now warns you if you are not exporting any divisions or
- USEF export now gives you option to include cancelled classes
- USEF export now gives you option to include classes that have no
- Added new class types. Supported class types are now:
Hunter, Jumper, Equitation, Dressage, Western, Saddlebred
- Fixed minor problem in compact circuit points report heading.
- Compact circuit points lists a rider
- Suspect payee tax number report now sorts by entry number instead of
- Improved readability of "Winnings by division" report
- Mail records now has ability to export the mail list records to
- Entry results report for selected entry now lists division results as
well as class results. This report is selected from show manager from the
reports menu or by right clicking on an entry.
Feb 15, 2004 Version 3.4.202
- Fixed problem with the sort order of CASH checks in check printing
- Corrected problem where day were printed out of order in ring
- You can now specify a time earlier than 8:00am for each day in ring
scheduler. Set the staring time on the "Days & Rings" tab in ring
scheduler on the days grid
- Classes grid within Division Editor has a new checkbox column "Under
- Stall billing report now bolds the subtotals
- Stall billing report summarizes the amount billed
- 1099 grid now returns to currently selected record after editing a
- Invoices now only list results in classes where the entry placed.
This is to reduce the amount of paper and toner used for invoices.
- Canceling a class from Competition results editor's actions menu now
sets "Cancelled" flag.
- Changing the "Cancelled" flag (IE: Checkbox) in Competition results
editor now removes all entries from a class and voids any checks that may
have been issued for the class.
- Added new Global report "Winnings by owner - All shows". Note this
report does not include add-back money paid, ONLY prize money won.
- Saving class results now forces an invoice update for all entries in
a class ensuring that results and add back information is correctly shown
- Owner's can now have a blank first name. This allows the use of the
"Last name" field for a Company name without having to enter any first
- Added a new checkbox to Show properties editor lets you select
whether or not blank addresses will be permitted when editing Owner,
Trainer, Rider records.
- Leading and trailing spaces are removed from name and address fields
when they are edited for owners, riders, and trainers.
- The main show record has new fields "Prov/State" and "Country". These
are the province or state and country where the show is taking place.
When adding owners, riders, trainers the corresponding address fields
will default to these values.
- Changed "Stalls by trainer" report to sort by entry number.
- New unified "person" editor. Owners, riders and trainers are
all edited on a single form now. You can create all three records at the
- HSS will attempt to bind your owner and riders together when the
upgrade runs. It will consider the person to be the same person if an
owner was also a rider in an entry or the last name and USEF numbers are
- Added new class type "WESTERN"
- Added new field for divisions "First over fences class". This field
is used to record which class in the division is the first over fences.
Not all division types need this, however it is required for USEF
Division results reporting.
- Added two new checkboxes to divisions: "This is a USEF division" and
"This is an AQHA division"
- Divisions grid now lists First Over Fences class, USEF flag and AQHA
- Division results report now lists the first over fences class and the
number of entries in the FOF class. This is useful for the USEF Hunter
- Added new filter field and controls to the "All horses" list in show
manager. Use this field to restrict (Search) for a horse that matches the
name you specify. The field is progressive, so the list will adjust as
you type. Also, the first horse that matches the name you type is
highlighted in the grid. Pressing the ENTER key will open the entry
editor pre-populated with that horse's information. Use the up/down arrow
keys to scroll through the other entries in the list (if any).
- When entering class results, you can now use a plus sign instead of
commas between the entry numbers. This facilitates entry on a keypad.
- USEF Results export now includes division results. The number of
entries in the division is based on the number of entries in the "First
over Fences" class selected for the division. If no FOF class is
selected, then the first class in the division based on class number is
assumed to be the FOF class.
- New field "BREED" added to horse records. HSS includes a list of
- Horses grid list new "Breed" field.
- Horses report lists new Breed field.
- Results reports (Hunter, Jumper, Class) show breed for horse (if
- Class sheets show the horse's breed if known.
Jan 22, 2004 Version 3.3.107
- Added new button in the 1099 print form that lets you apply the
current "Payer" fields as defined for the current show to ALL 1099
Jan 11, 2004 Version 3.3.106
- CASH checks now print the class description on the check face
- The 1099 printing screen now allows you to update all 1099 records
with a new "Payer Federal ID" field.
- The 1099 printing screen has a new column that displays the "Payer
Federal ID" field.
Nov 6, 2003 Version 3.3.105
- Improved check printing to allow printing hundreds of cheques at a
- Added choice in classes view in show manager to show entries or not.
- Boosted performance of classes grid in show manager
Nov 5, 2003 Version 3.3.104
- Show Manager's "Classes" tab has a powerful new explorer type grid
that lets you drill down and view the entries in each class and the
riders for each entry.
- Added new report "Jumper money with add back". This report lists the
amount of prize money AND add back money awarded to each entry in each
- Class results report now uses landscape mode by default.
- Stall billing report lists all fee codes beginning with STALL even if
the quantity is zero. This change reverts the report back to the old
style by popular demand.
- Class editor now "trims" leading spaces from the class name.
Oct 29, 2003 Version 3.3.103
- Jump order report no longer lists scratched entries. Jump order
numbering is adjusted on the report to account for scratched entries.
- New report "Class entry counts - detailed" added.
- New report "Entries not entered in any classes" added.
- The four reports "Show entries by XXX" now list the classes where an
entry has scratched with a strike-through. This is a line through the
class number. This allows you to easily see the classes entered and the
ones the entry has scratched in.
Oct 27, 2003 Version 3.3.102
- Horse name now wraps to a new line on class sheets if the name is
- Checks now print the entry number and name on the checks and stubs.
- Eliminated problem where a maximum of 20 checks could be printed at a
Oct 26, 2003 Version 3.3.101
- Added "Jumper Level" column to classes grid in division editor.
- Corrected problem where first cash check run in a show caused EOF
Oct 23, 2003 Version 3.3.100
- Division editor now handles the error when a user attempts to create
a new division using a division number that already exists more
gracefully. Simply put in a new unique division number and save again.
- Using "Update and New" in class editor is now more efficient.
- Classes grid in Division editor now lists Class entry fee, Nomination
required, and Prize description.
- Added new "Clear server event log" function to File menu. This
deletes all entries in the error and information event log that HSS
- SQL Query now permits action queries (Update, Delete)
- Updated class import to handle sibling (IE: Double judged) class
import which was broken after version 3.2.64.
- Show licensing is now more liberal. Only entries that are entered in
a class are counted against the show license. You can have as many horses
entered in the show as desired - only when they are entered into a class
is the entry counted.
- Show manager now displays the entry count in the status bar. The
entry count represents the number of entries that are actually entered
into at least one class in the show.
- Grouping on Add Back Paid report now adds a space after entries with
only one class so they do not appear as part of the subtotals of other
entries with multiple add back classes listed.
- Check printing now consolidates each entry's prize money into a
single check. This reduces the number of checks required to about 1/4 the
number required previously.
- Checks now print in ascending alphabetical order by the "Payable to"
- Checks show remittance advice for each prize amount / class if room
- Class entry count report has two new columns "Scratched Entries", and
Oct 10, 2003 Version 3.2.66
- Corrected problem where division results report listed judges from
all shows instead of just the current show.
- Corrected problem saving add back settings for classes
- Stall billing report (Reports \ Show \ Entries) now skips stall fees
where the quantity to help reduce the size of the report..
Oct 7, 2003 Version 3.2.63
Support added for "Sibling classes":
Sibling classes let you have a "master" class and one or more classes with
the same properties that are related to the master class - in other words a
"group" of classes. When a horse is entered into the master class it is
also entered into ALL the sibling classes that are related to the master
With this feature you can easily manage double judged classes as well as
triple and quadruple judged classes with total flexibility on a class by
class basis. HSS numbers the sibling classes using the same class number as
the master class with a .1, .2, .3 etc. appended to the end of the class
EG: Master class=200, then sibling classes would be 200.1, 200.2, 200.3 ...
Considerations with sibling classes:
- HSS will attempt to add / scratch an entry from all siblings when an
entry is entered into / scratched from a class. Under some
circumstances HSS will not scratch an entry from a sibling class. EG: if
results have been posted to the sibling class
- Class entry fees are used for each sibling. Therefore the total
amount billed will be the entry fee multiplied by the number of siblings
(including the base class). So if you have the base class and one
sibling, and the Base class entry fee is $25.00, then the amount billed
will be 2 x $25.00 = $50.00.
- Prizes are computed and awarded in the normal way for EACH of the
siblings (and master) in the group.
- Results are entered for each sibling.
- When entering into a group of sibling classes, simply enter the base
class number. There is NO need to specify the sibling class numbers. HSS
will enter the entry into all the related classes.
- The invoice will list each sibling in the group.
- Results and points will be computed on EACH of the siblings in the
group. In other words, the sibling classes are treated just like regular
- In Backup function, "Purge deleted records" and "Compact" are now
checked by default.
- Run repair utility removed from backup function - no longer relevant
o New flag in Owner / Trainer / Rider records to exclude them from being
added to mailing list records o New field to record AQHA number in Owner,
Trainer, Rider, Horse records
- New field "Created date" in Owner, Trainer, Rider, Horse records.
This is the date the record was created.
- New field "Last edit date" in Owner, Trainer, Rider, Horse records.
This field records the last time the record was updated
- The details of payment are no longer printed on the check portion of
checks. This was interfering with some MICR encoding for some users. This
information is printed in the check stub anyway.
- Fixed a problem where check amounts were $0.00 when "Show prizes on
invoices" was checked.
- New checkbox in class editor for "Class is an AQHA class".
- New date filter in import riders/owner/trainers/horses allow you to
limit the records imported from another HSS database to only those that
have actually been active in a show on or after a specified date.
- New function on DATA menu - PURGE RECORDS. Use this feature to delete
horse, owner, rider, and trainers from your database that are not used or
have not been recently updated. You can select what to delete.
- Records that match your deletion settings are listed in a grid so you
can review them before deletion (or cancel deletion of the records).
- Ring schedule now updates the competition date field automatically so
that class results report lists the actual date as per the ring schedule
- Shows can now have an unlimited number of show judges defined.
- Classes let you record the judge(s) that are judging the class.
- Competitions report now uses a more useful group list in the viewer.
- Classes grid lets you show or hide sibling classes
- Class editor lets you assign judges to the class and its siblings
- Added a new report "Judges" in the Show\General folder. This report
lists the show's classes grouped by the judges that are judging the
- Class results report now lists only those judges assigned to each
class rather than all judges assigned to the show.
- USAE results e-submission now records the judges assigned to each
class rather than just listing the show judges.
- Added new field "AQHA number" to show record.
- Scoreboard export now exports fields Entry Number, Horse name, Owner,
- You can enter a list of classes with commas or spaces between them in
the add / scratch field in the class selected when editing an entry and
then press + or - to add or scratch the entry in the classes listed
- The "Classes" tab in entry editor lets you specify the default rider
that will be assigned to new classes you enter the entry into. The riders
listed are the riders listed in the riders tab of the entry.
- When the classes tab of entry editor is activated, the cursor focus
is in the add / scratch field.
- The Payments tab in entry editor now displays and allows editing of
the payment date.
- Printing fees list from fees grid now displays "Fees" in title
- Added judges to results.
- Class results report will now print "No Results Available" if the
- Show editor will no longer allow you to enter judge records with
Sep 16, 2003 Version 3.2.40
- Added "B" to list of show types in show editor
- Updated networking guides to cover Windows XP and Windows 2000
- Classes grid now displays jumper level for each class.
July 15, 2003 Version 3.2.39
- Suspect federal numbers (IE: SSN) report now excludes show entries
flagged as barn accounts.
July 8, 2003 Version 3.2.38
- Stall billing report displays quantity expressed to 4 decimal places
- Horse's height in hands is now listed on class sheets.
- Corrected sporadic problem with runtime error 5 when exiting show
- Stall billing report moved from "Financial" to "Entries" report
July 2, 2003 Version 3.2.37
- Horse and owner names wrap instead of truncate on "Show entries By"
- Fixed problem with "Add Owner as rider" not creating new rider record
- Added warning if user enters class and division fees of $0.00.
- Improved paging in class sheets to keep entries from breaking across
- Added new report "Entries with suspect tax numbers" to help find
entries with missing SSN numbers.
- Fixed internet send problem where show might fail to upload if
extremely long names were used
- Added Password security on reports in the financial subgroup. Define
the password in the show's properties. Users will need to know the
password to access any report in the "Financial" subgroup of reports.
- Added division rating field for future use
- Added show rating drop down selector to show settings for future use.
June 11, 2003 Version 3.2.36
- Refined the all horses list in show manager so that the entry count
column only lists the number of times the horse is entered in the current
show rather than all shows.
- Corrected problem with "Update and New" button in class editor.
- Self service console now lets users print the ring schedule.
- Problem resolved when trying to upload results when HSS was installed
to a non-default folder with spaces in the name.
June 1, 2003 Version 3.2.34
- Added new button "Add Trainer" when adding riders to an entry to
allow adding the trainer as a rider. This creates a new rider record
based on the trainer's record if one doesn't already exist.
- Fixed minor problem selecting output folder for USAE results export.
- Show manager has a new window "pane" with a list of all known horses.
You can add a new entry with some of the fields pre-filled by selecting a
horse from this list - double click or use the "Add as new entry" button.
The new list shows the number of entries the horse is in and highlights
horses already entered in green.
- Fixed problem where new divisions could not be created if the
description contained a single quote.
May 26, 2003 Version 3.2.32
- Payments screen now makes sure amounts are rounded to 2 decimal
- Prize group drop down in class editor now lists first 8 prize amounts
in addition to prize group number and description.
- Checks now list either "On file" or "Unknown" for the "Federal
number" field on the
check stub. This is to hide the actual SSN for security reasons. The word
is listed if the payee's SSN is blank in the check payment information.
- New filter ability in the report viewer lets you dynamically apply
filters to the
- You can now cancel process of "Owner is Rider" when the duplicate
screen pops up in entry editor when adding the entry's owner as the
- Show authorization code is trimmed of leading and trailing spaces
- Horse editor now accepts height expressed in HANDS rather than in
inches. You no longer
enter height in inches but in Hands. There are four inches in one hand.
The correct format to use for entry is: hh.i-nn/dd where hh=hands, i=inches,
nn/dd=fraction of an inch.
Example: 42-1/4 inches expressed in hands would be 10.2-1/4
- New field "Measurement Card Number" added to horse editor and
- The horses grid has a new column to display the horse's height in
hands. The existing
column that displayed the height in inches is still in the grid so you
can see the
height in both inches and the traditional measurement by hands.
- New field in Class editor "Jumper level" for jumper classes
- New checkbox field in Class editor "Class is a USA Equestrian class"
- Division results report now lists the judge names and the show dates
- Horses report lists horse height in hands
- New field added to results entry screen for SCORE.
- Class results report lists new SCORE field from results.
- New field "USA Equestrian number" added to show record
- New fields for up to 6 judges with first and last name added to show
- New export function on data menu to export class entries to files for
- Added "Show Analysis Summarized" report. Same as longer version
without the details.
- New export function on data menu to export results to USA Equestrian.
Note the following:
- HSS currently only supports scores for a single judge
- Horse, rider and owner affiliate numbers are not currently
- Dressage score and percentage are output as zero. Support will be
- Cancelled classes are listed with an entry count of 0 as per USAE
- REVIEW YOUR DATA FILE BEFORE SENDING TO USA EQUESTRIAN.
The export feature it is brand new and may not be appropriate for your
specific show or discipline. To ensure you are reporting YOUR
data correctly you must review the file to ensure it is correct.
Use Notepad or Microsoft Excel to view the .dat file.
Feb 17, 2003 Version 3.2.21
- HSS now handles drag and drop correctly when both mouse buttons are
pressed simultaneously in ring scheduler.
- Print engine and all reports upgraded to version 9.0
Feb 17, 2003 Version 3.2.16
- Class results rider pull down now works correctly when multiple shows
are in the same database.
- HSS Server enforces more rigorous checking of entry riders
- Fixed problem where reports could not be printed on Windows XP Home
systems that had a share on the local drive.
Feb 9, 2003 Version 3.2.14
- US Equestrian number is now displayed in horse drop down selector in
- New checkbox field "Exclude from circuit points" added to each entry.
This field defaults to OFF. An entry with this field checked will NOT be
included in the circuit points reports.
Feb 2, 2003 Version 3.2.12
- Owner, Trainer, Rider, and Horses grids now stay synchronized to the
same record after editing.
- New button added to entry editor lets you edit a rider record
directly from the entry's riders tab.
- New bulk editing grids added for Owners, Trainers, and Riders.
These grids let you edit most fields in a spreadsheet style. Use the
"Grid Edit" button from the usual lookup grids to access this new
Feb 1, 2003 Version 3.2.10
- Corrected problem on "Classes" report where jumper classes were not
displayed as jumper classes.
- Added ability to choose sort order by finish place in ascending or
descending order for "Class Results" report.
- Class results report now sorts on class number rather than class
- Added "Barn name" field to trainer grid.
- Fixed problems where date and time changes for days in ring scheduler
would not always save.
Jan 26, 2003 Version 3.2.9
- Division fees are now always printed on invoices even if the division
fee is $0.00.
- If you specify a division entry fee of $0.00 a warning prompt will
occur explaining this could be dangerous. Remember that if an entry
enters all classes in a division then HSS will invoice for the Division
entry fee INSTEAD of each individual class entry fee.
Jan 20, 2003 Version 3.2.8
- Added new field "Barn" to trainer records to identify the name of the
barn the trainer is associated with.
- Added new column "Trainer Barn" to show manager's list of entries.
You can click this new column to sort all the same barn's entries
Jan 16, 2003 Version 3.2.7
- Fixed EOF/BOF crash after changing name of horse in horse editor
- Changed CTRL-ENTER to CTRL+ENTER on button in Entry Editor
- Changed prompt "Entry number to read" to "Entry number" in entry open
- Added stall number assigned to each entry to Stall billing report.
- Correct minor field alignment problem in show property editor.
Jan 11, 2003 Version 3.2.6
- Corrected calculation of number of hands in horse editor screen. 1
hand = 4 inches.
- Corrected problems with "Show entries by..." reports not sorting as
expected and not printing correct title.
- Show manager now places a checkmark in the "Invoiced" column after an
invoice is printed for an entry from show manager.
- Un-checking the "Include show in circuit points" in a show's
properties now removes the show from the circuit points reports and
- Class results report now correctly allows selection of classes to
report on in reports explorer.
- Trainer/Exhibitor, Rider entries, Jump Order reports now list the
correct page x of y at the bottom of the report.
- Jump order report now allow selection of classes to print in reports
- Rider labels margins increased slightly to accommodate a wider range
of printer drivers.
Nov 12, 2002 Version 3.2.4
- Correct display of "hands" height in horse record editor
Nov 12, 2002 Version 3.2.4
- Fixed problem printing Division explorer grid not printing anything.
- Fixed problem with Ctrl-Enter generating binding errors when
alternate payee information missing in show entry.
- HSS no longer makes you enter CLOSE when manually closing a class
- Added a Save and Close button to class results form.
- Added rider to division results (all division types) report.
- Added new Compact circuit points report.
- Reports are launched from the new Reports explorer window.
- Some reports have parameters that can be selected.
- Corrected problem during import of divisions
- New flag available in an entry's list of entered classes to allow
marking the entry as "scratched" in the class. In this case the entry
will still be included in billing and most reports. The entry will NOT be
included in class sheets.
- Added new report "Billing by trainer". The report lets you filter
based on the first characters to find in the fee code. Using this feature
you can restrict the billing report to specific sets of fee codes.
- Numerous changes to add detailed support for circuit points
- Added support for circuit divisions. Circuit divisions allow a global
grouping of divisions
- Show divisions now nave a "type" associated with them
- Riders must now be recorded in the new division results form
- Points are defined for each circuit division
- Added new "Show end date" field to show properties
- Divisions grid in show manager now displays the winning rider
- Entry editor now keeps you on same tab when using the "Update and
- Division grids now display the division type
- Division editor has new feature to create a circuit division based on
the show division being edited.
- Division editor required you to specify the division type
Circuit editor’s "Division Explorer" tab now lists the ENTRIES in each
Circuit division / Show / Show division / Class.
- Circuit editor gives you a complete overview of the circuit. Make
sure you familiarize yourself with the toolbar in circuit editor.
- HSS will make a "best guess" in terms of assigning the winning rider
to show divisions. The guess is based on which riders won in classes in a
division. You may have to manually edit division results to select the
correct winning rider in a division.
July 29, 2002 - Version 3.1.53
Added new report to show
manager “Stall billing report for current trainer”. Right click on the
entry and select the report from the popup menu OR from the reports menu
in show manager.
Equitation results reports and Jumper money report all include both the
show name and show description in the report headers.
Added new global report:
“Equitation points” which lists points totals for riders / classes in all
shows of current database grouped by division name. Riders are listed in
each division in descending order of total points
Added new global report:
“Hunter points” which lists points totals for horses / classes in all
shows of current database grouped by division name. Horses are listed in
each division in descending order of total points
Added new global report:
“Jumper points” which lists points totals AND money won for horses /
classes in all shows of current database grouped by division name. Horses
are listed in each division in descending order of total points
Added new global report:
“Jumper money” which lists money totals AND points totals won for horses
/ classes in all shows of current database grouped by division name.
Horses are listed in each division in descending order of total points
Prize money can be
printed on invoices – modify show properties accordingly
Prize money can be
applied to invoices as a credit amount – modify show properties
display class results
Invoices will either say
“Please Pay:” or “Refund Due:” depending on net amount due on invoice.
A problem with the
“Change show properties screen” taking a long time to open has been
Cheques display the type
of cheque: either “PRIZE” or “REFUND”.
You can NOT create CASH
cheque if running in “Apply prize money to invoices” mode.
Fixed bug with bulk
class closing function that may have prevented classes from closing.
Invoices grid now correctly filters out
invoices with a $0.00 balance.
A warning is now issued if you attempt to
change the sort order of cheques in the cheque printing form. This is to
help avoid problems when printing and auto-numbering cheques.
Added and scratching classes via the + and
– keys in the classes tab in the entry editor will now warn you if the
class specified doesn’t exist or if (when scratching) the entry was not
entered in the class you are attempting to scratch them in.
A new button “Save and Prompt for Entry”
on entry editor allows you to save the current entry and immediately
input the next entry number you want to edit. You can also immediately
jump to this button with a CTRL-ENTER keystroke. This makes it very easy
to jump from entry to entry without going back to show manager.
Notes on prize money applied to invoices
Prize money / results
will only be shown and applied to invoices after a class is CLOSED. Do
not expect to see results on invoices until you close the classes the
entry is entered into.
A new field is used with
cheques to indicate the actual cheque amount versus the prize amount
When applying prizes
against invoices the cheque amount paid will be the net winnings AFTER
the winnings have been first used to credit the invoice.
You will notice that in
“Apply prizes to invoices” mode, you will still see “PRIZE” type cheque
records in the cheques grid, however the “Chk Amount” field will be
$0.00. The “Prize” field will still reflect the prize amount the entry
has won. 1099 / Tax reporting still uses this amount regardless of
refund cheques issued.
When a show is running
in “Apply prized to invoices” mode:
the cheque printing
system will create “REFUND” cheques and update the “Cheque amount”
payable when you open the cheque printing manager. ONLY cheques that
are NOT already marked as “printed” will be updated. Existing REFUND
cheques (if any) that are marked as printed but have an incorrect
amount will be marked as VOID.
You can only access
the check printing manager if ALL classes are closed. This also
implies therefore that you must close all classes before any refund
cheques can be created and issued. This is fair since you really don’t
know what the refunded amount will be until all prizes are awarded and
therefore applied to invoices.
You should avoid
issuing refund cheques until you are absolutely sure you will not be
editing any fees, payments or other things that might modify invoices.
Refund cheques are based on credit balances on invoices. Change any
invoice amounts and you will have sent the wrong refund amount.
Cheques now have a
“Type” field to indicate if the amount is a refund or a prize payout.
Refund cheques are created when you have configure the show to “Apply
prize money to invoices”. The refund amount is the net refund due after
applying payments and prize money to invoices. Their may or may not be a
check depending on how much money an entry has won and their payments and
Changing the prize money
award scheme after starting a show is not recommended for obvious
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